Administrative Assistant – Intellectual Property Office

Job Description

Intellectual property – support several countries

Job description – IP Admin - French speaker

• Handle all trademarks issues such as filing, assignments, change of name and change of agent, renewals and searches for the assigned designated countries.
• Handle all trademark registration issues as received from the client rep, and make sure all deadlines are properly met.
• Follow up and communicate with the country office on all pending matters such as, payments due, legalization and receipts.
• Check local publication monthly or as required, ensure that all relative trademarks are published on time and indicate any infringements if found.
• Communicate infringements to original owners, by doing due diligence research on the company owner of current trademarks,
• Ensure all registrations are paid on time and in duly manner, by liaising with the client rep, client and country office.
• Follow up with trademark filing with the TMO.
• Draft office actions, reply to oppositions and oppositions when the case is necessary
• Ensure proper due diligence is done when drafting any letters to the TMO, and ensure that it is in line with deadlines, due dates and law.
• Follow up on all office actions, oppositions and reply to oppositions with the country office or the TMO.
• Make sure all WUPs and client folders are up to date and contain all required information, emails and instructions.
• Conduct search and create search reports in line with laws and procedures.
• Communicating all notices with clients and client reps as per set procedures.

Job Requirements

• Strong attention to detail, highly organized, and eager to expand knowledge in the areas of intellectual property law
• Ability to proactively assume high responsibility over assignments
• A minimum of 3 years of administrative experience is required.
• Proficiency in Microsoft applications, such as Word and Excel, and have the ability to learn new systems quickly.
• Strong written and verbal communication skills.
• Good interpersonal skills are required.
• Must have strong multi-tasking, problem solving and time management skills.
• Demonstrate leadership skills - inspire others and lead them through influence.
• A self-starter who can identify, prioritize and accomplish multiple tasks.
• Must be able to read, write, and speak Arabic & English & French