Administrative Assistant – Intellectual Property Office

Job Description

Intellectual property – support several countries

Job description – IP Admin - French speaker

• Handle all trademarks issues such as filing, assignments, change of name and change of agent, renewals and searches for the assigned designated countries.
• Handle all trademark registration issues as received from the client rep, and make sure all deadlines are properly met.
• Follow up and communicate with the country office on all pending matters such as, payments due, legalization and receipts.
• Check local publication monthly or as required, ensure that all relative trademarks are published on time and indicate any infringements if found.
• Communicate infringements to original owners, by doing due diligence research on the company owner of current trademarks,
• Ensure all registrations are paid on time and in duly manner, by liaising with the client rep, client and country office.
• Follow up with trademark filing with the TMO.
• Draft office actions, reply to oppositions and oppositions when the case is necessary
• Ensure proper due diligence is done when drafting any letters to the TMO, and ensure that it is in line with deadlines, due dates and law.
• Follow up on all office actions, oppositions and reply to oppositions with the country office or the TMO.
• Make sure all WUPs and client folders are up to date and contain all required information, emails and instructions.
• Conduct search and create search reports in line with laws and procedures.
• Communicating all notices with clients and client reps as per set procedures.