Senior Procurement Specialist

Job Description

• Perform buying duties when necessary.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Approve and pay bills.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Maintain knowledge of all organizational and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Track the status of requisitions, contracts, and orders.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Monitor contractor performance, recommending contract modifications when necessary.

Job Requirements

• 3 - 5 years of experience in purchasing, preferable in the industry field.
• Very good English language speaking, writing, and reading.
• MS Office applications proficiency
• Oracle ERP system good knowledge
• Excellent communication and negotiation skills
• Organized and detailed
• Strong follow-up skills