صاحب العمل نشط
• Handling all secretarial work for the office of General Manager.
• Promptly replying to all correspondence without constant supervision.
• Coordination with all HODs for various meetings.
• Coordination/follow-ups with HODs for the monthly report.
• Responsible for taking minutes of the meeting.
• Responsible to collate information and provide to the General Manager as and when requested.
• To co-ordinate with all the departments for the smooth functioning of the organisation.
• Take and distribute meeting minutes to appropriate individuals.
• Create and maintain computer and paper-based filing and organisation systems for records, reports, documents, etc.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Document and communicate all guest requests/complaints to appropriate personnel.
• Monitor all social channel like tripadvisor, facebook, twitter, instagram, review-pro, etc. and reply to the guests on behalf of the GM after taking necessary approvals on case to case.
• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences.
• Take, type and distribute minutes of meetings to all attended parties.
• Maintain schedules and calendars of the General Manager.
• Arrange and confirm appointments after consulting with the GM and availability.
• Co-ordination for organization of internal and external events.
• Communicate verbally and in writing to answer inquiries and provide information.
• Coordinate the flow of information both internally and externally.
• Operate office equipment and also manage office space effectively.
• In addition to the above functions, any other assignment/job given by the superior
دوام كامل