Project Coordinator Contract Position - Astrolabs DMCC

Location: Riyadh KSA

Languages: Fluent in English and Arabic

Role Duration: 6 months

Employment Type: Contractual

ABOUT ASTROLABS

At AstroLabs we specialize in facilitating highgrowth companies entry into the Saudi and UAE markets. We offer comprehensive growth services including business setup coworking spaces and recruitment alongside programs developed with government and leading private sector partners to strengthen key regional sectors. In our Programs business unit we deliver high impact bespoke programs for government entities and conglomerates and are trusted as a key partner in developing and delivering these programs across MENA.

If you are a high performing driven individual that is passionate about making things happen we would love for you to join our dynamic Programs team!

Our culture is ambitious collaborative outcomeoriented and driven by curiosity.

Who You Are

As a Project Coordinator you will support the Program Manager in successful executions of projects and/or programs and excel in supporting and interacting with the stakeholders throughout the program. You will own the logistical organization support in content delivery and go above and beyond to ensure the program team is able to deliver the best possible outcomes.

Program Coordination and Support

• Proactively develop and maintain strong relationships with program stakeholders including mentors partners and participants.
• Regularly communicate with stakeholders to keep them engaged and informed about program activities and updates.
• Collect and analyze feedback from mentors partners and stakeholders to identify areas for improvement in the program.
• Demonstrate initiative in identifying opportunities for program improvement and implementing innovative solutions
• Maintain a detailed schedule of program activities ensuring all tasks are completed on time and within budget
• Coordinate logistics for program events including venue bookings catering and travel arrangements as needed.
• Assist in the preparation and distribution of program materials and resources.
• Support the Program Manager in outreach activities to promote the program and attract potential participants and partners.
• Anticipate and address potential challenges or issues that may arise during program implementation taking proactive steps to resolve them
• Maintain accurate records of program activities including attendance feedback and outcomes.
• Prepare regular reports on program progress achievements and challenges for review by the Program Manager and other stakeholders.

• Moderating training sessions and supporting the lead trainer when needed

• Being able to fully manage the logistical and administrative side of the program (with the guidance and support of the Program Manager)