Administration Assistant

Job PurposeProvides technical administrative support to leadership and personnel within a dedicated department, division or section for either the Terminals & Refining or Onshore Operations & Support Group.Key Job Accountabilities - IMaintains and handles database to maintain accuracy, quality checks and verifies reliability of sources information for the database.Handle incoming and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filling, incoming, outgoing, letter and memo preparation.Maintains, organises, analyses, updates and retrieves data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.Prepares data in order to generate report charts and presentations. Identifies information processing problems and escalate to manager where applicable.Assist and complete daily management activities for the Department or Division Manager, including preparing agendas, drafting correspondence, typing, proofreading and organizing diary and calendar meetings.Provides point of reference on simple aspects of work for guidance on practices, precedents and techniques.Key Job Accountabilities - IIProvides support to all staff in order associated with logistics, overtime, gate-passes and other business related support.Establishes and works on documentation system to ensure proper storage and retrieval of required documents.Initiate and delivers appropriate paperwork to advise customers, superiors and more junior staff.Coordinates meetings including paperwork, agendas and pertinent paperwork.QualificationsSecondary school (12 years) formal education.Knowledge and/or Experience5 years of relevant experience.Very good knowledge of standard computer software.Knowledge of some financial and budgetary processes.