ABOUT SOVEREIGN

With a network of 23 offices spanning Europe Asia Africa and the Middle East Sovereigns global headcount over 600. We currently manage over 20000 structures for a wide variety of clients companies entrepreneurs private investors or ultra to highnetworth individuals and their families and have assets under administration in excess of 20 billion.

We pride ourselves on the exceptional breadth and depth of our technical knowledge; our culture is entrepreneurial but we are fully committed to maintaining compliance and promoting ethical conduct.

Job Purpose

To carry out all activities for official collection and submission of government applications as well as the processing of a variety of legal documents. The position is partly office based with the primary focus based outside of the office representing Venture Partner Qatar at Ministries Notaries and other Government Departments.

Key Responsibilities

• Operating and managing Government websites.
• Preparing documents for applications and processes.
• Checking client documents for validity and any possible complications that might delay applications.
• Reviewing the translation of Arabic legal documents to ensure their accuracy.
• Translating ad hoc Arabic emails letters etc.
• Building relationships in a variety of Government Departments.
• Working with the CRM and maintaining information correctly.
• Accompanying clients to government departments and assistance with various processes.
• Use initiative to find solutions and alternative ways to problems that may arise with applications and processes.
• Maintain regular communication with Operations Administrator of the status of processes and whereabout of documents.
• Use time effectively to maximise efficient delivery of processes attend the office each afternoon in good time to feedback on the days task and schedule the following days workflow.
• Maintenance of sections of the company database.
• Accountable for all important and secure client documents their location and safety such as esignature cards passports QIDs POAs etc.
• Liaise with other staff members effectively in order to complete the assigned tasks.
• Advise and guide other staff members.
• Prepare comprehensive information following research tasks at various departments.
• Complete all general administration in a timely manner.
• Complete ad hoc special projects as and when required.
• Attend weekly operations meeting with the PRO Manager/General Manager.
• Promote the Venture Partner Qatar/PRO Partner Group brand image and values through own appearance and behaviour so that it reflects the high standards of the Group.

Qualifications and Experience

• Proficient in English and Arabic language written and verbal.
• IT competency (Microsoft Office)
• Excellent keyboard skills
• Minimum 3 years related Qatar working experience as PRO.
• Qatar Driving Licence

Competencies

• Attention to detail.
• Planning and organising
• Communication
• Teamwork
• Problem Solving
• Analytical skills
• Research skills.
• Customer Service
• Operations
• Technical Knowledge
• SelfMotivating
• Proactive