Executive Assistant

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Job Title: Executive Assistant

Location: Remote

Duration: Full Time Permanent

Shift: 8 hours a day 40 hours a week

Salary: USD According to Experience Annually/Yearly Full Benefits

MustHaves

1 57 years Exec Assistant experience supporting CSuite executive(s)

2 13 years experience coordination/support exposure with a board of directors

3 excellent Microsoft Excel

4 excellent Microsoft Power point

5 excellent Microsoft Word

Job Description

The Executive Assistant role provides comprehensive administrative support to the President and executive team in managing daily business operations communications and coordination both internally and externally. We seek a collaborative team player who is proactive detailoriented and highly accountable. A high degree of professionalism is essential as this individual will engage with senior leaders internally as well as with Board members government officials and other stakeholders. Exceptional organizational and communication skills are a must. Given the nature of handling highly confidential and proprietary information sound business judgement and a high level of discretion are also critical.

Key Functions/Responsibilities:

Calendar management: Maintain and coordinate the Presidents complex schedule including meetings with internal and external stakeholders; prioritize conflicting demands and ensure timely attendance and preparation.

Correspondence and communication: Manage incoming and outcoming communications to the President; handle inquiries with professionalism and discretion.

Travel arrangement: Plan and coordinate travel including developing itineraries and managing logistics. Ensure travel plans align with business objectives.

Administrative support: Provides general administrative support including managing expenses processing invoices maintaining supplies and other ad hoc tasks as required to ensure smooth operations. Assists President with troubleshooting any technical issues requiring IT support.

Document management: Files expense reports solicits meeting materials and agendas in a timely fashion maintains confidential documents files and records to ensure accurate organization version control and accessibility.

Special projects: Support the President on special projects initiatives and strategic priorities as assigned.

Collaboration: Trains and supervises other executive administrative support staff to ensure backup coverage.

Supervision Exercised:

None

Supervision Received:

Receives general supervision weekly.

Qualifications:

Education Required:

BA/BS Degree or the equivalent combination of training and experience.

Education Preferred:

Advanced degree is desirable

Experience Required: (Minimum years of experience in business a specific field or both)

57 years of related experience as an Executive Assistant supporting CSuite executives demonstrating progressively more responsibility with a high proficiency using MS Office applications (Word Excell and PowerPoint) including a minimum of 13 years of prior board of director coordination/support.

Experience Preferred/Desirable:

Prior private and/or government relations exposure is desirable.

Previous office/administrative management preferred

Managed/Healthcare experience preferred

Required Licensure Certification or Conditions of Employment:

Successful completion of preemployment background check

Competencies Skills and Attributes:

Excellent written and verbal communication and organizational skills

Skill interpreting Corporate and Departmental policies and procedures.

MS Office application skills (Word Excel PowerPoint) at the advanced level

Ability to coalesce teams and organize interview schedules and meetings.

Ability to manage multiple simultaneous and complex tasks and projects under pressure.

Demonstrated ability to maintain confidentiality and composure under pressure.

Ability to adapt to changes as needed in a fastpaced environment.

Ability to prioritize be resourceful and work independently with minimal supervision.

Initiative creativity and flexibility.

Working Conditions and Physical Effort:

Regular and reliable attendance is an essential function of the position.

Work is remote and performed in a typical home office environment.

No or very limited physical effort required. No or very limited exposure to physical risk.