Project Coordinator I non-IT remote

What hours and days will this person be working: 8 hours a day Monday to Friday
What are the top 5 skills/requirements this person is required have
a. Required Skill 1: Strong project management & organization skills
b. Required Skill 2: Excellent interpersonal & communication skills
c. Required Skill 3: Detailoriented and an analytical multitasker
d. Required Skill 4: Excellent time management skill
e. Required Skill 5: Skilled in MS Office (Excel Outlook Word PowerPoint) and the Google suite (Drive Docs Sheets Slides)

24 years in a project management role. Bachelors degree in or equivalent is required.
Fluency in Project Management software Workfront
long hours of sitting in front of computer fast paced in an everchanging environment
project management digital asset management communication and problem solving roles

We have a duty to provide training on the safe and effective onlabel use of our products to the market. Client Medical Institute (AMI) is the internal team at Aesthetics responsible for healthcare provider (HCP) clinical training on our product portfolio.

THE ROLE
Were looking for an immensely organized and personable Project Coordinator to be a part of the newly formed inhouse creative team under AMI. Ideal candidates for this role will know and love digital project management tools have a passion for clinical education development and display a talent for organizing crossfunctional team members and processes ensuring that we perform work to launch compliant programs on time.

Reporting into the Senior Manager AMI Curricula Design & Development you will work alongside creatives and curricula experts to ensure all content makes its way through the Curricula Design Medical Regulatory Compliance and Legal review process. The Project Coordinator is responsible for managing the daytoday efforts related to planning and activation of AMI programs while maintaining open communication with all internal stakeholders (AMI Curricula team Programs team Brand teams Internal review team etc) to ensure transparency and timely deliverables.

Essential Duties and Responsibilities include the following (other duties may be assigned.):
Manages all AMI related projects from concept to distribution keeping all contributing teams delivering work product on time and according to specification
Management of our Medical Legal Regulatory and Compliance (MLRC) review systems and processes ensuring timely approvals of all AMI materials
Be a liaison for all stakeholders to ensure project deadlines are met
Create maintain and communicate best practices for MLRC common requests/guardrails
Proactively proofread materials for MLRC callouts and make all necessary text edits to materials before and during the review process
Work with partners in digital asset management to ensure that all creative materials are properly produced archived retrieved and moved across the organization
Content library creation and management to streamline usage of messaging imagery branding
Escalate resource bandwidth and project blockers to manager as needed
Perform other duties as assigned

Qualifications:
Bachelors degree or equivalent is required.
24 years in a project management role.
Fluency in Project Management software particularly Workfront
Comfortable in a highvolume environment managing multiple projects at a time
Skilled knowledge of compliance systems and how to manage throughout a production process
Proactive and solutionsoriented excellent organizational presentation and communication skills
Skilled in MS Office (Excel Outlook Word PowerPoint) and the Google suite (Drive Docs Sheets Slides)
High degree of flexibility in adapting to a rapidly changing environment
Excellent interpersonal communication time management and problemsolving skills
Applies Six Sigma or similar methodologies

Additional Requirements:
Strong project management skills Veeva Vault knowledge a plus
Must be detailoriented and an analytical multitasker
Basic knowledge of Adobe InDesign and Illustrator or able to learn on the job
Ability to work effectively both independently and as part of a team