Receptionist

Overview:

Key Responsibilities:

• Welcome clients and guests to the office providing them with essential information and ensuring their needs are met.
• Manage incoming calls emails and other inquiries directing them to the appropriate team members or providing immediate assistance as needed.
• Maintain an uptodate calendar of appointments meetings and events and coordinating schedules for team members.
• Manage and maintain the reception area ensuring it is clean tidy and wellstocked with necessary supplies.
• Assist with administrative tasks including data entry mail distribution and report generation. 6.
• Support the team with travel arrangements reservations and other travelrelated tasks.
• Collaborate with other departments to ensure seamless communication and coordination.
• Handle confidential and sensitive information with discretion and integrity.
• Provide excellent customer service ensuring clients feel valued and supported throughout their interactions with the company. Perform other duties as assigned by management.
• Monitor and manage office supplies inventory.
• Assist in resolving any customer complaints or issues promptly and professionally

Required Qualifications:

• Proficiency in Microsoft Office applications
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Familiarity with office equipment such as printers and fax machines
• Attention to detail and accuracy in all tasks
• Ability to maintain a positive and welcoming attitude

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