Office Executive Assistant mfd

About the Job

Were looking for a motivated Office & Executive Assistant (m/f/d) to join one of our portfolio companies to support daytoday office and management activities.

In your daytoday work youll focus on ensuring smooth office operations and provide comprehensive support to Clevel executives and also get the opportunity to contribute to various projects.

Join our portfolio company: A German hardware company focused on designing and manufacturing cuttingedge microchips. The transformative startup offers energyefficient and highperformance components for multiple industries.

In this role youll:

• Manage calendar scheduling for Clevel executives ensuring their commitments and meetings are organised optimally
• Manage incoming and outgoing post ensuring timely distributions and dispatches
• Oversee office management tasks including maintaining supplies and ensuring an efficient and organised office environment
• Coordinate company lunches and other office events to foster team cohesion and morale
• Act as a point of contact (POC) for building management handling any issues or communications related to office facilities
• Arrange seamless travel bookings for Clevel executives including flights accommodations and transportation

Your Profile

• Proven experience as an Office Manager Executive Assistant or similar administrative role
• Exceptional organisational and timemanagement skills with the ability prioritise tasks efficiently
• Strong communication skills both written and verbal and the ability to handle professional interactions with discretion
• Proficiency in office management software (e.g. MS Office) and experience with calendar management tools
• Strong problemsolving skills and the ability to manage office facilities and serve as a point of contact for building management
• Fluent English required German is a plus

Please note that we are looking for support in the Aachen office of our portfolio company. Eligibility to work within the EU is required as well.

Benefits and Perks

• Comprehensive benefits package with outstanding insurance pension and virtual stock options at our portfolio company
• An inspiring creative and diverse environment with professional and motivated colleagues from all over the world
• Transparent and open culture where every person is highly valued and respected
• Getting challenged and developing your professional skills by taking over responsibilities and a guaranteed steep learning curve from day one
• A supportive environment that prioritises worklife balance
• Be part of a professional network within the Project A family with access to regular events knowledge exchange and meetups

Apply below and become a part of our success story!

Our Commitment to Diversity and Inclusion

Project A is committed to diverse and equal opportunities hiring for all applicants candidates and employees alike. We value humans with all our glorious multifaceted backgrounds perspectives and experiences and look forward to your application.