Executive Personal Assistant - 30947

Job Description

• Calendar management for C suite
• Assisting CEO into his daytoday activates
• Managing all work assigned by the CEO personal and professional.
• Aid executive in preparing for meetings
• Draft slides meeting notes and documents for executives
• Taking charge of tasks with loyalty toward the organization and full responsibility for the completion of the assigned task
• Submit timely reports and prepare presentations/proposals as assigned to you.
• Preparing organizing and storing information in paper and digital form
• Arranging posts and deliveries taking followups etc .
• Maintenance of office infrastructure and sanitization
• Liaising with staff in other departments e.g. finance HR and assisting colleagues whenever necessary.
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising administrative staff and dividing responsibilities to ensure performance
• Manage agendas/travel arrangements/ accommodations/ appointments etc.
• Manage phone calls and correspondence (email letters packages etc.)
• Tracking and mongering the budgeting of administration dept.
• Track stocks of office and warehouse supplies and place orders when necessary and liaise with contractors
• Make required arrangements for any official Events and coordinate regarding the same.
• Administer in daytoday office activities.
• Verify and coordinate with accounts dept regs claims and bills given by another dept.

office infrastructure maintenance,administrative,event coordination,agenda management,report preparation,liaison with other departments,meeting preparation,administrative support,staff coordination,travel arrangement management,presentation preparation,assistant work,claim and bill verification,budgeting,calendar management,supply management