Personal Assistant

Job brief

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a wellorganized and timely manner. You will work on a onetoone basis on a variety of tasks related to Division Head s working life and communication. This person will need to be able to provide this support to two Divisional Heads in the company.

Responsibilities

• Act as the point of contact between the manager and internal/external clients
  
• Screen and direct phone calls and distribute correspondence
  
• Handle requests and queries appropriately
  
• Manage diary and schedule meetings and appointments
  
• Make travel arrangements
  
• Take dictation and minutes
  
• Source office supplies
  
• Produce reports presentations and briefs
  
• Devise and maintain office filing system
  

Requirements

• Proven work experience as a Personal Assistant
  
• Knowledge of office management systems and procedures
  
• MS Office and English proficiency
  
• Outstanding organisational and time management skills
  
• Uptodate with the latest office gadgets and applications
  
• Ability to multitask and prioritise daily workload
  
• Excellent verbal and written communications skills
  
• Discretion and confidentiality
  
• High School degree
  
• PA diploma or certification would be considered an advantage
  

Benefits