Administrative Assistant

The ideal candidate will exhibit high standards excellent communication skills and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multifaceted role. This is a 3 month contract they are looking for someone to start as soon as possible.

• 3 month contract
  

Responsibilities

Perform daily administrative functions in a punctual professional manner;

Provide accurate information and exemplary service while managing emails phone calls from officers directors department heads staff and local members;

Prepare all documents and correspondences to support the Director and initiatives of the department;

Organize and schedule multiple events meetings training courses and prepare materials for national and regional councils when needed;

Organize costeffective travel arrangements and itineraries for staff as required;

Use independent judgment to compose format and edit letters memos correspondence reports and presentations from draft stage to finalization;

Follow an organized filing/document management process for electronic and paper documents;

Manage schedules/calendars for staff as required;

Process office invoices with appropriate approvals in a timely manner.

Requirements

InDesign experience an asset;

At least 2 years experience in a similar role or equivalent;

Experience in an unionized workplace is required;

Experience as Legal Clerk would be an asset;

Strong proficiency in online meeting coordination (i.e. Zoom meetings);

Strong project event and time management skills with the ability to juggle multiple tasks and projects at once while working within sometimes tight and competing deadlines;

Benefits