Legal Secretary

Job Description Template:

Tryfacta is seeking a Legal Secretary for our client in Plattsburgh NY 12901. This is a temporary contract assignment. If you meet the qualifications listed below and are interested please Apply Now!

Position Title: Legal Secretary

Location: Plattsburgh NY 12901

Duration: 4 Months

Work Schedule: MondayFriday 8:30am 5:00 pm

• review for calendar conflicts
• create and updating the NYMatters case management system as the case progresses
• preparing the printed file
• drafting requested documents
• providing other administrative support to AAGs as necessary
• update the agency spreadsheet and
• close the NYMatters and paper files.

• Answer screen and redirect incoming phone calls with a professional and friendly disposition.
• Greet direct and provide materials to inperson office visitors with excellent customer service.
• Open mail email and faxes and review scan log in distribute and / or file as needed using established office procedures
• Set up and maintain paper and electronic files for each new case opened
• Enter data into case management systems (NYMatters)

• Keep staff informed of and schedule as needed phone conferences meetings court appearances and legal filings due
• Communicate and maintain positive working relationships with OAG Court and client agency staff
• Maintain office calendars to ensure that they are accurate and current
• Provide administrative assistance to staff
• Keep track of supplies and office machines and order material or repair services as needed
• Complete other administrative tasks as assigned
• Notarize documents as needed (if notary)
• Maintain case closing procedures by closing case in NYMatters as each case is resolved
• Problemsolve with a positive cando attitude and positively contribute to office morale

• Independently compose simple email faxes and letters as directed by legal staff
• Prepare outgoing mail (copy scan address affix postage and deliver to postal box)
• Prepare outgoing overnight mail to include delivery to drop box when necessary
• Arrange meetings with and request documents from other agencies as requested
• All other duties as assigned

• Technical Degree/Certificate Program

Tryfacta is an Equal OpportunityAffirmative Action Employer. We do not discriminate on the basis of Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age