Executive Secretary

• Manage and coordinate the CEOs schedule appointments and travel arrangements.
  
• Prepare and organize meetings ensuring all necessary materials are provided in advance.
  
• Handle incoming communication on behalf of the CEO and prioritize accordingly.
  

• Collaborate with various departments to collect and consolidate project updates.
  
• Monitor project timelines and milestones providing regular reports to the CEO.
  
• Identify potential issues and bottlenecks in project execution and propose solutions.
  
• Ensure alignment of projects with organizational goals and objectives.
  

• Review contracts agreements and legal documents to ensure compliance with company policies.
  
• Liaise with the legal counsel to ensure contractual terms and conditions are favorable (if needed).
  
• Provide recommendations and insights on potential risks associated with agreements.
  
• Maintain an organized database of all agreements MOU and contracts.
  

• Act as a liaison between the CEO and internal/external stakeholders.
  
• Draft and proofread correspondence reports and presentations.
  
• Ensure timely dissemination of information to relevant parties.
  

• Handle sensitive information with the utmost discretion and confidentiality.
  
• Maintain a secure filing system for confidential documents.
  

• Perform general administrative tasks including document management and filing.
  
• Assist in the preparation of reports presentations and other documents
  
• Provide support for special projects and initiatives as assigned.
  

Requirements

• Bachelors degree in Business Administration Secretarial Studies or related field.
  
• Proven experience as an executive secretary or similar role.
  
• Strong project management skills with a keen eye for detail.
  
• Legal background or experience in contract review is an added advantage.
  
• Excellent written and verbal communication skills.
  
• Proficient in MS Office.
  
• Ability to work independently and handle multiple tasks simultaneously.