Medical Secretary

Shift 8:00 AM 5:00 PM Monday Friday 5x 8 hr shifts No weekends No holidays No oncal Float based on needs

Hours 40

Job Description:
To assist the Medical Staff Coordinator Medical Director and Vice President Medical Administration in gathering coordinating and distributing data minutes and correspondence and other duties pertaining to the functioning of the Medical Staff. Responsible for coordinating and providing staff support for specified Medical Staff functions. For the Committees and Department Meetings of: Department of Medicine (Perth Amboy Division) Department of Medicine (Old Bridge Division Department of Medicine (Quality Assurance Committee) Graduate Medical Education The following responsibilities apply for the: Physical Diagnosis Course Physician Assistant Program Internal Medicine Residency: support to program functions managed by the Assistant Director of the Residency Program; secretarial duties for that Assistant Director in his/her various roles. Assures meeting room assignments and reservations; provides members with two weeks written notice of date/time/place of scheduled meeting. Prepares agenda. Attends meetings if requested; produces accurate minutes of meeting within one week after receipt of draft. Submits minutes for necessary approvals and routes as appropriate. Types related correspondence as received within two weeks of receipt. Follows up on action items from the meetings. For all meetings under assigned responsibility generates and maintains a current attendance record for all medical staff meetings. Produces oncall schedules for Department of Medicine and its divisions; types distributes and communicates changes as received. Maintains current listing of assigned physician mailboxes and distributes accordingly. Performs secretarial functions to support the activities of the Medical Staff. Receives incoming telephone calls records accurate messages places outgoing calls. Retrieves and delivers Medical Affairs mail to/from mailroom on shared basis with other secretarial staff. Coordinates duplication collation distribution filing of materials on a regular basis; initiates completes documents requisitions for office supplies and requests for equipment. Performs other assignments as directed by the Medical Staff Coordinator the Medical Director or the Vice President Medical Administration. Provides backup support to other secretaries in the Medical Affairs Division as assigned. Performs other miscellaneous or special assignments as required.