Project Manager Sr

STATE OF CONNECTICUT

Department of Children and Families

Statement of Work For Electronic Health Record system implementation

Project Manager Sr.

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(x) New Task () Renewal ( ) Fixed Price (X) On Site Support (x) Remote Support

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1. REQUIRED AGENCY:

Department of Children and Families

DCF IS Division

505 Hudson Street

Hartford, CT 06106

2. PROJECT/SYSTEM/PROGRAM OVERVIEW

The Department of Children and Families is the primary Child Welfare state agency and as such provides hospital level behavioral health care as well as sub hospital care via a DCF run hospital and psychiatric residential treatment facility (PRTF). Collectively these facilities are know as Solnit Center South in Middletown Connecticut and Solnit Center North in East Windsor Connecticut. These facilities provide services to youth from age 13 up to age 18.

These facilities currently rely on paper records and ad-hoc spreadsheets and Access databases in lieu of an Electronic Health Record system.

3. SCOPE OF WORK

The agency requires the services of a Senior Project Manager consultant to assist with the selection of a cloud based EHR system and lead/manage the implementation of the chosen solution to support both the Hospital and PRTF in Solnit Centers North and South.

This consultant will report to the DAS IT Customer Success Manager work in service of the Department of Children and Families (DCF) and will work directly with the Business Owner and key stakeholders.

Responsibilities will include:

1. Development of a clear definition of the project to include requirements, goals, constraints, monitoring, objectives, migration strategy, stakeholder engagement, and risk management.
2. Documentation of the current Business Processes as needed.
3. Develop Migration and implementation strategy.
4. Work with business owners to oversee the solution vendor.
5. Management of business analysis, quality assurance, end user training, and application implementation.
6. Develop and manage project schedule.
7. Negotiate with customers; emphasis on business process and user interface
8. Review requirements; emphasis on functionality and system qualities
9. Mediate between business owners and EHR vendor.
10. Conduct meetings with Business subject matter experts and document business workflow, process.
11. Analyze workflow and recommend improvements.
12. Document issues with process, applications, automation.
13. Maintain documentation and distribute to project team members.
14. Gather requirements, requests, and meet with team members and vendor to discuss solutions.
15. Negotiate timelines with Business and solution vendor.
16. Follow up frequently with Business SME on progress.
17. Address questions, act as liaison between IT, Business and vendor.

REQUIRED SKILLS AND EXPERIENCE

In addition, the agency requires:

A minimum of 10 years experience demonstrating the following knowledge and skills:

1. Expert level Project Management skills, PMP certification preferred.

2. In-depth understanding of Electronic Health Records systems.

3. Experience working with EHR solution vendors.

4. Experience working with high-level internal and external management.

5. Experience in the creation of detailed business requirements and business processes to meet the requirements of the next generation CCWIS application

4. ADMINISTRATIVE CONSIDERATIONS

Deliverables include, but are not limited to:

1. Development of a clear definition of the project (requirements, goals, constraints, budget planning and monitoring, objectives, migration strategy, stakeholders, risk management)
2. Resource planning (hardware, software, personnel)
3. Migration and implementation strategy and plan
4. Maintenance and Operations ongoing plan

Work Schedule: Monday - Friday, 8 AM - 5 PM (some flexibility possible), Hybrid work with 1 day per week in office or 2 days every other week. Additional in office time may be required on an as-needed basis.

State Resources and Oversight: Reports to DCF CSM

Security/Privacy Considerations: Comply with Vendor Qualification, DCF Child Protection Background Check, FBI Fingerprint background check and DCF Non-disclosure Agreement.

General/Miscellaneous: Open to US Citizens and Permanent Residents ONLY

Point of Contact:

Eric Nixon | Customer Success Manager

DAS BITS Agency Success

In Service of CT Dept. of Children and Families

Phone:

Candidate must be local or willing to commute or relocate.

Candidate Must Be Local

Additional Location Details (City, State) :

Open to US Citizens or Permanent Residents ONLY.

Hybrid work schedule requires one day per week in office or two days every other week. Remote work outside the United States is NOT allowed.

Selected candidate will need to pass an FBI fingerprint background check and a Child Protective Services (CPS) background check.

Minimum Verification Requirements

Please order the CT Dept. of Children and Families package through InfoCubic. Additionally please upload the appropriate documents upon candidate's selection. All scans must be clear and easily readable and additional verifications may be identified by the agency:

• I-9, or E-Verify
• Scanned copy of DL, or Passport
• Signed Confidentiality Agreement

CT Dept. of Children and Families package through InfoCubic includes:

• Criminal Background Searches:
  • County Criminal Records
  • Statewide Criminal Records
  • US Criminal Record Locator (USCRL)
  • Global Monitor Check (GMC)
  • National Registered Sex Offenders (NSOR)
  • Federal Criminal Records

• Verification Checks:
  • Employment Verification
  • Education Verification
  • Professional License Verification
  • Professional/Personal Reference Check

• Miscellaneous Checks:
  • Consent-Based Social Security Verification (CBSV)
  • County Upper Civil Court Search
  • Motor Vehicle Records (MVR)

• 10 panel urine screening:
  • As described here.
  • This can be performed at either Quest Diagnostics or Concentra.
  • Upload results to a proposal comment.

Professional License: Does this position require a professional license validation?

No

(Suppliers Only)
To order, click on the link to the right:

Order Standard Background Verification

Type Category Qualification Description Competency Required Skills Others Electronic Health Records Systems Experience as a Project Manager working to implement an Electronic Health Record. Advanced (7-9 Years) Yes Skills Others Project management Expert (10+ Years) Yes