Administrative Services Assistant

73162 Job Code 73162 Summary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Minimum Verification Requirements

Please complete the following verifications with Info Cubic upon candidate's selection. Additional verifications may be identified by the agency.

• TN Standard Background Check

  Baseline background check, plus motor vehicles report

  Global Monitor Check

  US Criminal Record Locator

  Federal Criminal History (7 years)

  Statewide Criminal History (7 years)

  County Criminal History (7 years)

  SSN Address Trace

  National Registered Sex Offender

Breakout Invoice By PO

Type Category Qualification Description Competency Required Skills Others Administative Assistant Reviewing Grants, Reimbursements, Organizational Skills Advanced (7-9 Years) Yes Software Others Adobe Acrobat Proficient (4-6 Years) Yes Skills Others Correspondence - Email Advanced (7-9 Years) Yes Skills Others Correspondence - General Advanced (7-9 Years) Yes Skills Others Customer Service Advanced (7-9 Years) Yes Skills Others Customer Service Skills Advanced (7-9 Years) Yes Skills Others Data Entry Advanced (7-9 Years) Yes Skills Others Emailing Proficient (4-6 Years) Yes Software Others Internet Proficient (4-6 Years) Yes Software Others Microsoft Excel Advanced (7-9 Years) Yes Software Others Microsoft PowerPoint Proficient (4-6 Years) Yes Software Others Microsoft Word Advanced (7-9 Years) Yes Skills Others Typing Expert (10+ Years) Yes