By-Name List Coordinator

PositionSummary:

ThisexcitingnewrolewillbesupportingtheCoordinatedAccessFacilitatorwiththemanagementof

theBy-NameList(BNL).Thisroleisdesignedtosupportthecriticalneedforindividualprioritization

forhousingandsupportaswellasaggregatedatatoinformresourceplanningandinvestmentinending

homelessness.

ABy-NameListisareal-timelistofallknownpeopleexperiencinghomelessnessinyourcommunity.

Itincludesarobustsetofdatapointsthatsupportcoordinatedaccessandprioritizationatahousehold

levelandanunderstandingofhomelessinflowandoutflowatasystemlevel.Thisreal-timeactionable

datasupporttriagetoservices,systemperformanceevaluationandadvocacy(forthepoliciesand

resourcesnecessarytoendhomelessness).

Responsibilities

MajorResponsibilities:

TheBy-Name(BNL)PriorityListisupdatedregularlyandsharedwith the appropriatecommunitypartners.

ServeasthemaincustodianoftheBNL;ensuringnewclientsarebeingadded,existingclients.

arebeingupdatedandclientsarebeinghousedinthemostequitablemannerpossible.

Screeningintakesforaccuracy.

Regularmonitoringandfollow-upwithreferralsourcesonhousingreadinessrequirements.

EnterdatainanaccurateandconsistentmannerinaccordancewiththeBuiltForZero(BFZ)data

reportingprocess.

EngagewithcoordinatedaccessmemberstoverifyinformationontheBNL.

Sortandfilterspecificcohortsasrequested.

IdentifyingtargetpopulationsandtrendsontheBNL.

Providetrainingtocommunitypartnersandaccesspointstoensure the accuracyofstepsforBNL

intakeprocessasrequired.

AttendCoordinatedAccessmeetingsbi-weekly.

Accessing/ReferencingHomelessIndividualsandFamiliesInformationSystems(HIFIS).

SortingandmonitoringtheBNLbucketsandothertaskspertainingtoeffortsofourBuiltFor

Zeroinitiatives.

Assistingwiththecreationofprioritylistsforhousingvacancies.

Assistingwithdatarequestsandcreationofdatareportingsheets.

RespondingtocommunityrequestspertainingtotheBNL.

ConnectinginstitutionstooutreachforpurposeofconductingBNLintakes.

MonitoringVeteranstatusandpriorities.

AdditionalsystemsimplementationandimprovementworkasitpertainstotheBNL,

CoordinatedAccess(HousingAssessmentReviewTeam-HART)andBFZincollaboration

withtheCACoordinator(FormerlyknownastheAffordableHousingSpecialist)asrequired

Qualifications

Demonstratealevelofexpertiserelatedtothedutiesdescribednormallyacquiredthroughpost-

secondaryeducationinadisciplinepertinenttothisworksuchas;BusinessAdministration,Social

Work,CommunityPlanningor otherrelevant disciplines,includingcoursesinsocialservicedelivery,

business/partnershipdevelopmentandcommunityrelationsortheequivalentschool/work/experience

combination.

AdvancedExcelSkillsrequired

Understandingofsystemiccausesofhomelessnessandkeydataindicatorsthatevidencesystems

change

Excellentwrittenandoralcommunicationandactivelisteningskills

Abletodemonstratestrategicthinkingtoguidealignmentwithorganizationalgoalsandpriorities.

Abilitytoproblemsolve,makeindependentdecisions,formulatereports,performstatisticalanalysis

andinterpretdata.

Abilitytoworkindependently,beresultoriented,managemultiplepriorities,andfrequentchangein

dutiesandvolumeofwork.

Abilitytomaintain the confidentialityofsensitiveinformation.

Considerableexperienceatthecommunitylevelinbuildingrelationshipsandprovidingleadershipto

partnersandstakeholdersinhousingthehomelessorotherdiversepopulationswithcomplexsocial,

healthcareand/orbehaviouralissues

VulnerabilityAssessment-VenerabilityIndex-ServicePrioritizationDecisionAssistanceTool(VI

SPDAT)Knowledge is anasset.