Executive Assistant to President and 3 Co-Owners, Seattle, WA

An IT consulting firm that has been in business for 25 years is looking for an Executive Assistant to primarily support the President and also assist the Vice President, Chief Technology Office and Chief People Officer. The position is primarily remote with onsite required 2 days a week 3 hours each day and attend quarterly meetings. The President has had an Operations Assistant for 14 years who has helped him and he now needs a dedicated EA. The company will supply a laptop, pay for cell phone usage, office needs and reimburse for mileage. The company has 22 employees who work remotely.

About the Job:

• Review timesheets, minimums and billable target achievement


• Manage PTO/autotask balances and utilization schedules


• Oversee and manage reimbursements: mileage, purchases, bonuses and payouts


• Review previous weeks timesheets for completion of time and submittals


• Manage schedules for quarterly/annual performance reviews


• Manage monthly schedule for 1:1 with Architects, support Specialists and Engineers


• Keep SharePoint staff portal up to date with holidays, calendar events, video postings, HR docs etc.


• Schedule annual HR trainings and sessions for team


• Help schedule and plan quarterly company events, social functions and happy hours


• Help update annual SWOT analysis and resulting strategic plan


• Supervise Customer Service Coordinator


• Physically deposit checks and manage critical license renewals and maintenance


• Manage new staff on-boarding


• Manage agenda for management meetings, takes notes and follow up on to-do tasks


• Help manage calls from vendors, service providers and clients


• Maintain, manage and document all computer, phone and physical assets


• Update and manage company handbook resources


• Update and manage staff and administrative policy and procedures, documenting and helping to complete incomplete P&P.

About You:

• Minimum of 6 years of experience in a related support position


• BA/BS from a college or university


• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)


• Well-developed team and project management abilities


• Able to work well independently and within a team environment


• Skilled and comfortable with technology including MS Office and others


• Comfortable with SharePoint


• Familiar with basic QuickBooks (able to create reports)


• Outstanding communication skills

Salary, Bonus, Benefits (firm pays 99% of health benefits), 401K, Paid Vacation