Executive Assistant to Production Unit Director - Arab Speaking
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
Balich Wonder Studio KSA is looking for an Executive AssistanttosupporttheProduction Unit Director in all dailyactivities.
The ideal candidate spokes fluently Arabic and English and has a proven experience of 1-3 years as Executive/Personal Assistant or similar roles.
Firstpreference willbe givento candidates already based in KSA.
Main responsibilities
Work directly with theProduction Unit Directorto support all aspects ofitsdaily work routine.
Maintain theProduction Unit Directorcalendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the Production Unit Director,staff, clients and others.
Format information for internal and external communication memos, emails, presentations, reports.
Provide coordination, monitoring, and communication of projects andprograms managed by theProduction Unit.
Assistthe Production Unitactivities and processes including project planning, intake, prioritization, initiationandexecution.
Determine priority of matters of attention for theProduction Unit Director; redirect matters to staff to handle, or handle matters personally, asappropriate.
Keep theProduction Unit Directoradvised of time-sensitive and priority issues, ensuring appropriate follow-up.
Maintain various records and documents for company executives.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
Prepare, reconcile, and submit expense reports.
Maintain paper and electronic filing systems.
Maintain confidential and sensitive information.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Requirements
Bachelor s degree preferred
Fluent in Arabic & English (Italian desired)
Work experience as an Executive Assistant, Personal Assistant, or similar role.
Excellent MS Office knowledge.
Proactive.
Outstanding organizational and time management skills.
Familiarity with office gadgets and applications (e-calendars, etc.)
Excellent verbal and written communications skills.
Discretion and confidentiality.
Ability to pay attention to detail.
Interested in events management, art and culture.
Availability to travel within Saudi Arabia.
Bachelor s degree preferred Fluent in Arabic & English (Italian desired) Work experience as an Executive Assistant, Personal Assistant, or similar role. Excellent MS Office knowledge. Proactive. Outstanding organizational and time management skills. Familiarity with office gadgets and applications (e-calendars, etc.) Excellent verbal and written communications skills. Discretion and confidentiality. Ability to pay attention to detail. Interested in events management, art and culture. Availability to travel within Saudi Arabia.
نوع التوظيف
دوام كامل
