Secretary

Job Summary

To maintain executive diary for their in-house meetings, external meetings & travel schedules

Boarding lodging arrangements including visa processing, ticketing and proper travel plans

To follow proper protocol for the visitors, clients, vendors and the directors

To support and assist Directors for secretarial, administrative tasks and business correspondence

Correspondence with in the ministries, vendors and clients

Draft letters, memos, reports, minutes of meetings, meeting agendas and presentations

Maintain high level of confidentiality on sensitive matters and of confidential documents

To process all expense claims, receipt vouchers and deposit slips (if required)

Proper documentation and filing of all correspondence in e-filing and hard copies

Organizing and arranging Directors all kind of events

Meeting and greeting visitors in all levels of seniority

Organizing Dairies and Making appointments.

Requirements

Qualifications:

A minimum of one year of experience in responsible clerical support work which demonstrates ability to perform the work of the position under general supervision.

Work involved requires a high level of commitment to the policies and program goals of the division.

Must possess demonstrated office work knowledge and experience in order to accomplish responsible clerical duties.

Must have knowledge of grammar, spelling, punctuation, and ability to type, operate a CRT (computer terminal) or Personal Computer to adapt to various software applications.

Must demonstrate effective oral and written communication.

Skills:

Travel Arrangement, online booking, Hotel booking, and Visas.

Education/Experience

Bachelor degree required

3+ years relevant experience in executive administrative support

Previous experience working in a corporate communication or marketing department.

Banking experience preferred

Focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.

Able to work effectively in a team environment to balance workflow.

Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint, and other software, such as Diligent, used to facilitate Executive Office activities.

Strong organizational abilities and flexibility to handle multiple tasks