Document Controller

INTECH Process Automation is seeking a seasoned Document Controller to join our Operations & Maintenance (O&M) team. The Document Controller will be responsible for the controlled receipt registration review distribution tracking revision control archiving and retrieval of project and contract documentation. The role ensures document traceability status control secure records management and timely completion of final handover dossiers.

Key Responsibilities:

• Control receipt registration distribution review approval issue and archiving of project and contract documents.
• Maintain document numbering revision status metadata and transmittal control in accordance with approved procedures.
• Maintain accurate document registers Master Document Registers (MDRs) transmittal logs and tracking records.
• Manage controlled drawings specifications procedures datasheets vendor documents technical reports and correspondence.
• Ensure only approved and current revisions are available for use and obsolete documents are properly withdrawn or identified.
• Coordinate document submissions reviews comments approvals and responses with Engineering Project Construction Operations Maintenance vendors and contractors.
• Monitor document review cycles overdue actions deliverables and submission status and issue follow-ups as required.
• Maintain secure electronic and physical document repositories ensuring appropriate access backup and confidentiality.
• Verify documents for completeness format revision signatures approvals and required metadata before formal issue.
• Support preparation and compilation of final handover dossiers as-built documentation test records certificates and project close-out files.
• Maintain vendor data inspection records quality documents correspondence and contractual records with full traceability.
• Support audits and document retrieval by providing controlled records and historical revisions when required.
• Ensure document control systems and records comply with company project contractual quality and information-security requirements.
• Maintain document control reports registers status summaries and CMMS/project records as applicable.
• Ensure compliance with document control procedures data security HSE and site requirements.

Requirements:

To Be Successful in This Role You Must Have:

• An engineering degree diploma or professional certification appropriate to Document Control Administration Information Management or related function.
• Minimum 5 years of relevant oil & gas/industrial experience including at least 3 years in Document Control.
• Strong experience with electronic document management systems (EDMS) and controlled project documentation.
• Proficient in document numbering revision/status control transmittals MDRs registers and document tracking.
• Experience managing engineering drawings specifications vendor data technical documents correspondence and contractual records.
• Strong understanding of document review approval distribution archiving and retrieval processes.
• Experience maintaining approved/current revisions superseded documents and full document traceability.
• Experience compiling handover dossiers as-built records test documentation and project close-out files.
• Strong skills in Microsoft Office and document management systems.
• Ability to coordinate effectively with Engineering Project Construction Operations vendors contractors and clients.
• Strong organization attention to detail communication and follow-up skills.
• Knowledge of document security access control data integrity and records retention requirements.
• Relevant EDMS/document control certification or oil & gas project experience is desirable.

We Offer Competitive Benefits:

• Global Exposure: Opportunities to work on international projects and collaborate with global teams.
• Competitive Compensation: A salary package that recognizes your expertise and contributions.
• Health & Wellness: Comprehensive medical insurance for you and your dependents.
• Learning Opportunities: Access to training programs workshops and certifications to enhance your skills.
• Inclusive Environment: A workplace that celebrates diversity and fosters collaboration.

Why Join INTECH Automation Intelligence

At INTECH you will have the opportunity to work with a globally renowned industrial automation and digitalization technology company. For nearly 30 years INTECH has partnered with major oil and gas global giants to deliver innovative solutions. As we continue to lead in the Industry 4.0 era you will be at the forefront of transformative technologies that solve real-world challenges.

What to Expect After Applying

Explore how INTECH ensures a seamless hiring journey. From embracing talent with a passion for innovation to fostering a culture of continuous learning and growth were dedicated to finding and supporting the best minds in the industry.

Click Here to learn more about our hiring process and discover your path to success with us.

Our hiring process is designed to assess your skills and potential in a fair and inclusive manner. After applying you will be guided through a structured evaluation process to ensure mutual alignment.

INTECH Automation Intelligence is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.