YouthBuild Grant Director

Job Purpose

The YouthBuild Grant Director is responsible for the overall administration compliance fiscal oversight recruitment enrollment and effective implementation of the Department of Labor YouthBuild grant. The grant was written on behalf of the schools Board of Directors/School Board; therefore this position is responsible for ensuring that grant operations are implemented in alignment with Board expectations approved grant requirements Department of Labor YouthBuild requirements budgetary guidelines and established performance indicators.

Because Oakmont Education has been engaged by the Board to manage the school the YouthBuild Grant Director is also responsible for ensuring that YouthBuild grant operations are fully integrated with school operations. This includes close coordination with the school leadership team and Oakmont Education leadership to ensure that program implementation compliance staffing recruitment enrollment participant supports reporting fiscal oversight and performance outcomes operate seamlessly within the broader school model.

Duties and Responsibilities

• Serve as the primary administrator responsible for the effective implementation of the YouthBuild grant on behalf of the schools Board of Directors/School Board.
• Ensure compliance with all applicable Department of Labor YouthBuild grant regulations approved grant activities organizational policies participant eligibility requirements documentation standards reporting expectations and performance indicators.
• Direct and manage the YouthBuild program within established budgetary guidelines ensuring that grant funds staffing contractors supportive services training resources and program activities are used effectively responsibly and in accordance with grant requirements.
• Monitor grant spending staffing costs contractor costs participant supports training costs and other program expenses to ensure the program remains within the approved budget.
• Ensure that no substantial changes to the approved grant design scope of work program services contractor structure budget or performance strategy are implemented without appropriate review approval and documentation consistent with Department of Labor YouthBuild grant requirements.
• If any substantial programmatic operational staffing contractor service-delivery or budgetary changes or deviations from the approved grant application are required the YouthBuild Grant Director must in a timely manner submit Statement of Work modification requests and/or budget modification requests.
• Coordinate closely with the school leadership team and Oakmont Education leadership to ensure YouthBuild grant operations are integrated with school operations student supports staffing structures academic programming workforce development activities compliance systems recruitment efforts enrollment processes and performance goals.
• Lead and monitor participant recruitment outreach eligibility screening enrollment and onboarding activities to ensure the program meets approved enrollment targets and maintains a strong participant pipeline.
• Ensure that recruitment and marketing activities accurately represent the YouthBuild program comply with grant expectations align with the schools mission and branding and are coordinated with school leadership and Oakmont Education leadership.
• Ensure that all participant enrollment documentation eligibility records intake materials assessment records service plans attendance documentation progress records supportive service documentation placement records follow-up records and other required paperwork meet Department of Labor YouthBuild grant requirements.
• Ensure program operations support participants in earning a high school diploma gaining workforce readiness skills earning industry-recognized credentials preparing for postsecondary education or training and entering employment apprenticeship programs or other quality career pathways.
• Recruit secure and oversee the services of qualified staff / contractors who demonstrate the capacity to deliver assigned program outcomes within the established YouthBuild culture.
• Monitor staff/contractor performance to ensure services are aligned with grant requirements participant needs performance indicators timelines documentation expectations and program goals. This includes coordinating with the Schools Director / Oakmont Leadership regarding implementation of performance plans and/or disciplinary actions.
• Develop and maintain positive relationships with community partners employers training providers apprenticeship sponsors postsecondary institutions public agencies supportive service providers and other stakeholders.
• Ensure appropriate Memorandums of Understanding and partnership agreements that support the YouthBuild program and outcomes are fully executed stored and current.
• Monitor enrollment participation attendance retention completion placement and follow-up data to identify gaps and implement timely corrective action when the program is at risk of missing grant targets.
• Maintain accurate records reports documentation and performance data required for grant compliance fiscal accountability participant tracking contractor oversight partnership agreements monitoring visits program evaluation and continuous improvement.
• Lead preparation for grant monitoring audits reporting deadlines performance reviews and corrective action processes as required.
• Participate in relevant meetings trainings workshops technical assistance activities monitoring activities and/or committees related to YouthBuild grant implementation and continuous program improvement. This includes meetings with the school to ensure seamless integration of all activities.

Performance Outcomes

• Ensures the YouthBuild grant is implemented in a manner that is accountable to the schools Board of Directors/School Board and consistent with the approved grant application Board expectations and all applicable grant requirements.
• Ensures YouthBuild grant operations remain within the approved budget and that all expenditures are properly documented allowable and aligned with Department of Labor YouthBuild requirements.
• Submits required Statement of Work modification requests and/or budget modification requests when substantial changes occur from the approved grant application program design scope of work staffing plan contractor structure service delivery model or budget.
• Maintains strong coordination between YouthBuild grant operations school operations the school leadership team and Oakmont Education leadership.
• Ensures YouthBuild programming functions as an integrated component of the school model rather than as a disconnected or stand-alone initiative.
• Ensures the program meets approved recruitment and enrollment targets and maintains a participant pipeline sufficient to support grant performance goals.
• Ensures all recruitment marketing eligibility enrollment participant tracking service documentation placement and follow-up records are accurate complete timely and compliant with Department of Labor YouthBuild requirements.
• Secures and oversees qualified staff/contractors who successfully deliver assigned services and outcomes within the established YouthBuild culture.
• Develops and maintains strong community partnerships including appropriate Memorandums of Understanding that support recruitment training supportive services service projects placement follow-up and career pathways.
• Ensures program operations are efficient coordinated fiscally responsible and aligned with required grant performance indicators.
• Uses enrollment attendance retention completion placement and follow-up data to identify performance concerns and implement timely corrective action.
• Supports participant success in education occupational skills training leadership development community service supportive services placement retention and follow-up.
• Maintains accurate documentation and reporting systems that support compliance accountability monitoring performance reporting fiscal oversight and continuous program improvement.
• Strengthens pathways to employment postsecondary education training industry-recognized credentials apprenticeship programs and other high-quality career opportunities.

Qualifications Education and Experience

Necessary and desirable qualifications include but are not limited to the following:

• Commitment to Oakmonts vision and the schools vision and growth.
• Passion for improving educational and career opportunities for youth and young adults and for building a strong mission-driven program and school.
• Knowledge of Department of Labor grant-funded programming YouthBuild requirements performance indicators compliance requirements reporting expectations and program monitoring.
• Experience managing grants budgets contractors partnerships program operations performance outcomes and/or community-based initiatives.
• Strong understanding of YouthBuild workforce development alternative education pre-apprenticeship apprenticeship construction training supportive services youth development or related programming preferred.
• Ability to manage education occupational skills training leadership development service learning supportive services placement and follow-up components in a coordinated program model.
• Exceptional interpersonal communication and presentation skills.
• Effective organizational skills with the ability to manage multiple priorities deadlines records reports compliance requirements contractors and partner relationships.
• Strong leadership skills with the ability to guide staff contractors partners and participants toward successful program outcomes.
• Ability to develop and maintain positive working relationships with the Board school leadership Oakmont Education leadership community partners public agencies employers apprenticeship sponsors training providers contractors funders and internal team members.
• Proficiency in the use of technology data systems reporting tools participant tracking systems and standard office software.
• Experience working with youth and young adults of various social educational and economic backgrounds.
• Ability to analyze participant and program data in order to identify concerns monitor progress support corrective action and improve outcomes.
• Willingness to go above and beyond to support participants in achieving academic career leadership service and personal goals.
• Commitment to continued personal and professional growth.
• A valid drivers license and independent source of transportation.
• Education Preferred: Bachelors degree in Education Business Communications or related field.
• Experience Preferred: 3-5 years of experience in grant management.

Working Conditions

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. This job is performed in a generally clean and healthy environment. There is a component of this job that may require the candidate to travel to partner sites Work-Based Learning locations DOL Trainings and community-based settings.

Physical Requirements

The usual and customary methods of performing the jobs functions are primarily sedentary involving sitting for extended periods while working on a computer. However there may be occasional requirements to attend meetings or training sessions that involve standing or walking.

Reasonable accommodations can be made to employees with qualified disabilities who can perform the essential functions of the job so long as there is no undue hardship created upon the organization or other employees within the organization.

Supervision Received

Limited- supervision is normally available for help and guidance.

Direct Reports

None.

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However this job description is not intended to be an exhaustive list of responsibilities duties qualifications or physical demands associated with the position.