Workplace Operations Coordinator

FocusKPI is seeking aWorkplace Operations Coordinator/Workplace & Facilities Coordinatorto join one of our clients a high-tech SaaS company.

Work Location:Mountain View CA
Duration:6-month contract with potential to extend depending on the candidates performance; On-site role (5 days on-site)
Pay Range:$30/hr to $40/hr

Responsibilities:

Vendor Management

• Manage service vendor agreements including renewals and terminations for facility needs.
• Conduct quality control checks for each vendor under your responsibility.
• Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
• Review invoices to ensure all services received and amounts billed align with contract terms.
• Handle vendor registrations and process purchase orders (POs) as required.
• Collaborate with the purchasing finance and legal teams to lead contract negotiations and approvals.
• Manage yearly budgets maintain records and analyze financial data.

Cafeteria Management

• Oversee cafeteria vendor contracts including agreements renewals terminations operations invoices subsidy policies and food quality.

• Work with HR and Finance teams to establish and update company policies as needed.
• Plan and manage cafeteria and kitchen facility maintenance schedules including equipment replacements.
• Assist senior planner to manage yearly budgets for cafeteria operations.
• Attend weekly cafeteria meetings to address operational concerns and improve service quality.

Janitorial Service

• Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
• Coordinate with the janitorial team for repairs refills utility tasks and other maintenance needs.

Breakroom management

• Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout repairs rearrangements or other maintenance needs.
• Manage coffee and water service vendors ensuring consistent and high-quality service.
• Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.

Event Coordination

• Plan campus-wide events for employee engagement including budget approvals planning and execution.
• Manage event requests from across the campus confirm details and coordinate with vendors for support.
• Ensure proper setup and execution of events by collaborating with relevant teams.

VIP Suite Management and VIP Support

• Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
• Coordinate reservations approvals setups and support (IT/Security/Facility) for VIP suite usage.

Administrative Tasks

• Manage and maintain office supplies including inventory tracking and ordering.
• Monitor and respond to incoming requests via email and ticketing systems.
• Draft and distribute announcements for the Facilities team as needed.
• Update company guidelines managed by the team.

Experience & Qualifications:

1. Minimum 2 Years ofProven experience in operations facility management food facility management or a related field in a corporate environment. 4 -7 years of professional work experience overall.
2. Education:High School Diploma or equivalent
3. Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors internal teams and stakeholders.
4. Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships contracts and performance across various service areas.
5. Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts budgets and operational details efficiently.
6. Problem-Solving and Analytical Skills: Ability to identify issues analyze data and implement solutions to optimize vendor performance and operational efficiency.
7. Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
8. On-Site Presence:Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
9. Microsoft SuiteChatGPT Geminiand any software in a corporate environment.

Thank you!

FocusKPI Hiring Team

Founded in 2010 FocusKPI Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley California with an East Coast office in Boston Massachusetts.

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