Workplace Coordinator Part-Time

Responsibilities

• Provide operational and logistical support to the LA Office.

• Be the first point of contact for both internal and external parties.

• Deliver exceptional service to all internal and external clients and visitors.

• Organize travel needs and prepare detailed travel itineraries for LA leadership using Clarks travel site Egencia.

• Handle event planning to include involvement with volunteering initiatives office parties social events all-hands meetings and new hire orientation coordination.

• Inventory track & order office and kitchen supplies; ensure workspace and kitchen are neat clean & organized.

• Manage invoicing and expenses via the Coupa system to include VP-level expense reports.

• Oversee various vendors and related duties including maintenance mailing/deliveries office supplies equipment furniture catering & food/beverage office cleaning and errands.

• Property Management Liaison. Ensure rent & utilities are being paid manage access to parking and suite.

• Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook issue vendor keys).

• Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door.

• Communicate all internal messaging related to the daily operations of the LA office and region.

• Handle internal meetings as well as conference room coordination and support.

• Prioritize and manage multiple projects simultaneously.

• Maintain accurate documentation and filing systems.

• Other duties may be assigned as necessary.

Basic Qualifications

• 5 years experience in a Workplace Coordinator or similar role supporting senior leadership and/or a department.

• Demonstrated ability to think on your feet and solve problems.

• Personal confidence and a passion for customer service.

• Can-do attitude with superior organizational skills and accuracy.

• Ability to maintain confidentiality in all aspects of job responsibilities.

• Clear and concise written and verbal communication skills.

• Ability to juggle multiple competing priorities under deadlines.

• Must be advanced in Microsoft Office applications. Google Suite is a plus.

• Ability to navigate online platforms such as Workday Salesforce Coupa & Egencia.

• Ability and willingness to work occasional early mornings evenings and/or weekends as needed.

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Side of the Role: Given that a good portion of your day will be spent at a desk you should be comfortable with prolonged periods of focused work whether its collaborating with colleagues analyzing data or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration youll also be expected to move actively throughout the office and travel occasionally to various locations including dynamic construction sites utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly and up to 25 pounds on occasion (think a box of files or small office equipment) is also required.

Your Work Environment: Your primary workspace will be in our professional office which has a typical quiet-to-moderate noise and light levels. As part of your work you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions louder noise and moving equipment. Your safety is our top priority and youll be expected to follow Clark Constructions safety policies and procedures and all applicable laws at all locations.

Our High-Performing Culture: This is a demanding high-performance environment. We are looking for candidates who are energized by challenge thrive under pressure and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment including flexibility to work extended hours especially during critical project phases or client deadlines. Beyond regular working hours there will be occasions where business needs require your attention particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls emails text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug fitness for duty screening is required and the company conducts random quarterly drug fitness for duty tests.

Clark offers a total compensation package that includes base salary bonus potential and a comprehensive benefits package including health/dental/vision benefits paid time off retirement/401k and Company Contribution plan. Additional benefits include life insurance commuter benefit short & long term disability fitness reimbursement FSA tuition reimbursement back-up daycare tutoring & family support benefits EAP/Work-Life assistance and a holiday contribution program. For this role the hourly pay is $20-30/hr. Compensation may varyoutside of this rangedepending on a number of factors including a candidates education experience skills and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work. Experience:

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