Wholesale Title ClerkContract Clerk

Wholesale Title Clerk/Contract Clerk

Position Summary
We are seeking a detail-oriented and organized Wholesale Title Clerk/Contract Clerk to manage the processes associated with vehicle title transfers wholesale transactions trade-ins and dealership sales. The ideal candidate will have experience handling high-volume deal and title processing maintaining compliance with state regulations and working closely with sales finance and accounting teams to ensure timely and accurate vehicle transactions.

Key Responsibilities
Title Processing
Process title work for wholesale dealer-to-dealer auction and retail vehicle transactions.
Ensure all title documents are complete accurate and compliant with state and federal regulations.
Track and follow up on outstanding titles and title corrections.

Lien Releases & Payoffs
Contact financial institutions to verify payoff amounts and payment status.
Process payoffs for trade-in vehicles.
Obtain and secure lien releases in a timely manner.
Resolve title and lien discrepancies as needed.

Deal Processing & Accounting Support
Review new and used vehicle sales deals for completeness and accuracy.
Post vehicle sales and related transactions into the accounting system.
Verify vehicle information purchase prices trade allowances and customer information.
Assist with dealership accounting functions related to vehicle sales and inventory.

Reporting & Record Keeping
Reconcile related schedules on a weekly basis.
Prepare monthly reports regarding outstanding titles missing title documentation and uncollected wholesale funds.
Organize and securely maintain all sales wholesale tax and legal transfer documentation.
Ensure proper filing and retention of records in accordance with company policies.

Collaboration & Customer Service

Work closely with sales personnel finance managers accounting staff wholesalers auctions and other dealerships.
Communicate proactively to resolve contract payoff or title issues and expedite processing.
Provide updates on title status and outstanding documentation to wholesalers and auctions as needed.

Qualifications
High school diploma or equivalent required.
13 years of automotive dealership title office or motor vehicle administration experience required.
Experience processing high-volume wholesale and retail vehicle titles preferred.
Knowledge of state title regulations registration procedures and lien release processes.
Familiarity with dealership management and accounting systems.

Skills & Competencies
Exceptional attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proficiency in reviewing legal names VINs mileage disclosures purchase prices and supporting documentation.
Strong communication and problem-solving abilities.
Proficient with Microsoft Office and dealership software systems.

Physical Requirements
Ability to sit for extended periods while working on a computer.
Ability to occasionally lift and carry files and office materials up to 20 pounds.

Hours: Monday-Friday 8am - 5pm