Warrants Specialist

The Warrants Specialist is responsible for processing entering maintaining validating recalling and canceling warrants and capias as well as ensuring accurate and timely FCIC/NCIC transactions. This position prepares and maintains required validation documentation confirms the status of wanted individuals notifies appropriate agencies when warrants are executed maintains extradition-related files monitors the receipt of bonds and performs other duties necessary to support the Warrants and Court Services functions.

Education and Qualification Requirements

• Minimum: High school graduate or equivalency
• Valid Florida Drivers License
• Basic knowledge of Microsoft Word and Excel
• Basic knowledge of general office equipment
• Must be NCIC/FCIC certified or obtain certification within six (6) months of appointment
• Must be D.A.V.I.D. Certified or obtain certification within six (6) months of appointment

Duties

• Operate FCIC/NCIC systems in accordance with CJIS FDLE and agency policy.
• Conduct CJIS inquiries and ensure accurate documentation of results.
• Prepare maintain and monitor FCIC/NCIC validation reports and supporting documentation.
• Maintain control of and follow up on incoming correspondence reports warrants and other official documentation.
• Conduct routine validation audits and ensure timely compliance with validation standards.
• Assist with FDLE and FBI audits as required.
• Attend FDLE CJIS and FCIC Region II meetings as assigned.
• Provide public assistance and respond to inquiries via telephone and other communication methods.
• Process new warrants and capias ensuring completeness and accuracy before entry.
• Enter and process DOR/CSE documentation and related records.
• Assign new warrants to Patrol Services and ensure proper routing and distribution.
• Notify appropriate officials and agencies when warrants have been served or executed.
• Monitor and review FCIC/NCIC entries cancellations modifications and validation reports for accuracy and compliance.
• Cancel FCIC/NCIC entries when required and ensure proper documentation is maintained.
• Process and coordinate warrant recalls in accordance with court documentation and agency procedures.
• Maintain working knowledge of the agencys organizational structure and chain of command.
• Scan file and maintain electronic and physical records in accordance with retention requirements.
• Receive and transmit teletype communications and ensure proper routing and documentation.
• Request holds for subjects transported to the Department of Corrections (DOC).
• Coordinate extradition requests and arrange pickup of wanted individuals when applicable.
• Attach FCIC/NCIC entries and cancellation documentation to original warrants and support paperwork.
• Prepare reports affidavits and other required documentation as assigned.
• Process out-of-county bond notifications and related documentation.
• Compile data and reports at the request of management.
• Perform additional duties assigned to support operational needs.
• Occasionally travel to the courthouse for the daily pickup and delivery of official documentation.
• Track deported individuals with active court cases and coordinate updates as needed.
• Process high-volume FCIC/NCIC transactions while maintaining accuracy and compliance.
• Complete update and submit required reports accreditation documentation and supporting forms.
• Prepare and submit daily weekly monthly and annual reports as required.
• Maintain familiarity with St. Johns County geography and jurisdictional boundaries.
• Demonstrate situational awareness within and outside the agency environment.
• Operate an agency vehicle when required.
• Establish and maintain effective working relationships with agency personnel and external partners.
• Other duties as assigned.

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to citizens visitors employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave overtime and attendance policies/procedures (i.e. arrive promptly regular attendance at work notification to supervisor regarding absence from work due to illness or untimely incidents etc.)

Contacts

• General Public
• SJSO Employees
• Other Government Entities
• Attorneys
• Judges
• Bondsmen

Grade Classification

• Intermediate level to advanced level work
• Technical assistant work
• Requires practical knowledge of guidelines relating to a particular program area
• Does require independent decision making

Physical Environment

• Work is primarily in an office environment
• Normal business hours apply; however hours are subject to vary and overtime may be necessary including nights holidays and weekends (Staggered shift may be implemented at any time)
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.

The list of tasks policies and proficiencies for this position as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves other employees or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

EFFECTIVE: 04/14/2026

History: Updated Job Description