Warehouse Administrative Assistant

Key Responsibilities include but are not limited to:

• General reception tasks badge system maintenance parking lot oversight

• Prepare outgoing and special reports while obtaining necessary data and information from various sources

• Identify problems and conduct research necessary to assemble information for review

• Log and attain signatures for basic billing documents

• Manage warehouse attendance tracking and documentation

• Coordinate employee luncheons set up and tear down of lunches dinners for business meetings

• Maintain supply inventory order food and supplies

• Schedule interviews and conduct drug screens for entry level candidates

• Assist in the development of presentation materials.

• Assist with and/or assume responsibility for a variety of small projects as assigned by a variety of departments

• Perform filing and other general administrative tasks

• Make travel arrangements and arrange itineraries.

• Back up Executive Admin Assistant

  • Back up weekly payroll and check printing and pay discrepancy research / missing checks to include off cycles

  • Back up bobblehead creation and ordering AOM tracking

  • Back up gate card creation and maintenance parking lot oversight

  • Back up for compiling reports

  • Back up monthly new hire birthday AOM and anniversaries tracking PowerPoints order supplies

  • Back up Petty Cash administration and reconciliation

• Pick up mail and drop off at Post Office or Lock Box

• Other duties as assigned.

Qualifications:

• Proficient in office skills with a very strong emphasis on Microsoft Office Suite software skills (i.e. Word Excel PowerPoint Outlook)

• Considerable experience managing multiple and high-level priorities simultaneously is required at this level

• Must be able to prioritize work assignments to complete tasks timely and accurately

• Strong communication skills; oral and written

• Significant customer service experience utilizing strong interpersonal skills required

• Confidential in nature ability to handle sensitive information with discretion

• Strong aptitude with numbers attention to detail

• Detailed knowledge of company operations organizational procedures and personnel

• Thorough knowledge of technical and business vocabulary

• Good analytical and problem-solving skills

• Strong Team Player ability to work with multiple team members on a variety of assignments