Warehouse Administration Specialist

Job Summary

This position supports Warehouse Operations and Logistics in Woodridge Illinois with a primary focus on administrative coordination order processing inventory tracking and shipment documentation within a fast-paced environment.

The Warehouse Administration Specialist is responsible for managing system transactions supporting shipping and receiving documentation coordinating inventory records and ensuring accurate processing of receptions and shipments. While the role includes occasional warehouse support activities the primary emphasis is on administrative ERP and logistics coordination responsibilities.

Key Characteristics

• Detail-Oriented
• Organized
• Reliable
• Strong Administrative Skills
• Process Driven
• Team Player

Duties & Responsibilities

• Process and maintain shipping receiving and inventory transactions within ERP or warehouse systems
• Create shipping labels and shipment documentation using UPS FedEx or similar systems
• Ensure accurate system updates for invoicing and tracking purposes
• Maintain accurate inventory and shipment records
• Support cycle counts inventory reconciliation and reporting activities
• Communicate with internal teams regarding shipment status material availability and order updates
• Assist with scheduling freight pickups and coordinating deliveries
• Maintain organized filing and documentation related to logistics and warehouse activities
• Support warehouse organization and operational efficiency as needed
• Follow company safety procedures and OSHA guidelines
• Provide occasional hands-on warehouse support including receiving and staging materials when required

Qualifications :

Knowledge Skills & Abilities

• Strong administrative and organizational skills
• Proficiency with ERP systems or warehouse management systems (JD Edwards or similar preferred)
• Experience with shipping software such as UPS WorldShip FedEx Ship Manager or similar tools
• Strong attention to detail and accuracy in data entry and order processing
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication and teamwork skills
• Basic Microsoft Office proficiency (Excel Outlook Word)
• Ability to occasionally lift and move materials up to 45 lbs as needed

Education & Experience

Required

• High School Diploma or equivalent
• Prior experience in logistics coordination warehouse administration customer service or operational support
• Experience processing orders shipments and inventory transactions in ERP or warehouse systems
• Strong communication skills and reliability

Preferred

• Experience with JD Edwards or similar ERP systems
• Experience with UPS FedEx or freight shipment systems
• Previous experience supporting warehouse or logistics operations

Additional Information :

At Veolia we realize diverse teams make smarter decisions deliver better results and build stronger communities. Were an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace. Because our people are our greatest assets we also offer competitive compensation and benefits that include:

• Compensation - The salary range is tied to the market for similarly benchmarked roles.  The range is not an absolute but a guide and offers will be based on the individual candidates knowledge skills experience and market conditions as well as internal peer equity.  Depending upon all the preceding considerations for the final selected individual candidate the offer may be lower or higher than the stated range: $25.00 - $32.00 USD  hourly
• Medical Dental & Vision Insurance Starting Day 1!
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan - 3% default contribution plus matching!
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

Disclaimer: The salary other compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time subject to applicable law.

****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of Veolia and no fee will be due.

All your information will be kept confidential according to EEO guidelines.

As an inclusive company Veolia is committed to diversity and gives equal consideration to all applications without discrimination.

Remote Work :

No

Employment Type :

Full-time