VPDirector of Finance & Administration

• Own the general ledger month-end and year-end close and preparation of GAAP-compliant financial statements
• Deliver timely accurate monthly and quarterly reporting packages to the CEO Executive Management and the Board
• Direct AP AR payroll invoicing vendor management and negotiations and collections - supervising the function while remaining hands-on as needed; Cut Costs Build cost efficiency negotiate supplier contracts
• Lead budgeting forecasting and cash management to support growth
• Manage or assist tax filings for all entities and implement accounting policies internal controls and close calendars
• Build reporting that scales: standardized templates defined close cycles and dashboards leadership can act on

• Own audit preparation end to end - schedules reconciliations supporting documentation and auditor coordination
• Manage compliance across grants contracts tax employment and regulatory requirements
• Prepare due diligence reports and respond to diligence requests with complete well-organized documentation
• Negotiatel contracts Maintain all corporate records entity filings and insurance coverage

• Draft review negotiate and administer contracts - vendor customer employment NDA consulting and partnership agreements/contracts
• Manage outside corporate adn IP legal counsel and IP/patent filing relationships bringing routine work in-house where practical
• Track contract obligations renewals and deadlines so nothing lapses

• Own hiring end to end - sourcing applicant tracking pipeline management offers and onboarding
• Administer benefits health insurance billing and payroll changes
• Handle personnel matters including performance issues staff conflicts absenteeism and terminations in compliance with state and federal employment law
• Build and enforce HR policies and documentation as headcount grows
• Build physical and cybersecurity risk management negotiate insurance packages

• Run day-to-day operations efficiently - office purchasing vendor sourcing and bids and cost savings across the board
• Own document and data organization: paper and electronic files contract repositories financial records and version control structured so anything can be located on demand
• Select and implement accounting (ERP) (benefits) payroll HRIS and operational systems that replace manual work
• Put repeatable documented processes and controls in place so operations hold up as headcount and complexity scale
• Support the CEO on communications planning and follow-through on key action items

• 10 years of progressive finance accounting operations and administration experience including time in a senior or leadership capacity
• Bachelors degree required; graduate degree preferred
• Expertise in GAAP audit preparation tax and internal controls; SOX familiarity
• Working knowledge of state and federal employment law and commercial contracting
• Track record of implementing systems and processes that scaled with a growing organization
• Demonstrated ability to operate both strategically and hands-on in a lean environment
• Highly developed verbal and written communication skills strong organizational and analytical ability and excellent attention to detail across competing priorities
• Responsive and proactive with the ability to work well under tight deadlines and rapidly changing demands

• CPA and/or MBA; Ideally Big Four accounting experience or Top Tier corporate experience
• Startup biotech life sciences or digital healthcare background
• Experience managing outside counsel HR functions or diligence processes in a lean environment

• You resonate with Nanobiosyms mission
• You are results and deadline driven and work well under high-pressure situations
• You are comfortable with working long hours
• You are resourceful flexible tactful and persistent
• You have positive energy a sense of humor and a can-do attitude
• You have high ethical standards are highly trustworthy and loyal and handle confidential information with discretion
• You are required to work onsite for this position

• Own the finance and administration functions of a hyper-growth company with a clear path to expanded leadership
• Build the systems controls and infrastructure that carry the company through its next stage of scale
• Work with a world-class team at the forefront of nanotechnology physics biomedicine and AI.

Required Experience:

Exec