Volunteer & Events Coordinator

Job Summary

Reporting to the Director of Community Partnerships Volunteers and Events the Volunteer & Events Coordinator will assist with volunteer intake scheduling communications engagement tracking event preparation registration data entry and day-of support for volunteer activations and fundraising events. The Volunteer & Events Coordinator supports St. Joseph Centers mission of serving individuals youth and families experiencing homelessness and poverty through healing-centered services deep partnerships and community impact. 

Essential Duties & Responsibilities 

The Volunteer & Events Coordinators key areas of responsibility include: 

Key Areas of Responsibility:

• Support the coordination and scheduling of individual volunteers volunteer groups court volunteers and community partners.
• Communicate with volunteer groups regarding upcoming opportunities shift details expectations cancellations and follow-up needs.
• Provide administrative support for Development Department events fundraising events donor engagement activities and community events.
• Support data entry related to events attendees volunteers sponsors donors and event participation.
• Assist with general administrative and coordination needs related to volunteer engagement events and community partner support.

Essential Duties:

• Assist with volunteer newsletters volunteer opportunity announcements and volunteer spotlight content.
• Help identify opportunities to strengthen the volunteer experience and improve volunteer systems.
• Assist with event invitation lists RSVP tracking registration guest check-in event flow and day-of logistics.
• Help track event details deadlines and action items to ensure projects stay organized and on schedule.
• Support post-event follow-up including data updates thank-you communications and reporting needs.

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here nor is it expected that all similar positions will be assigned every duty and responsibility.

Qualifications :

Knowledge Skills & Abilities:

• Excellent written and verbal communication skills.
• Comfortable communicating with volunteers donors corporate partners staff and community members.
• Detail-oriented and able to manage multiple tasks dates and deadlines.
• Ability to work independently while also collaborating closely with a team.

Experience:

• Prior experience in volunteer coordination nonprofit administration community engagement customer service events hospitality or administrative support preferred.
• Experience working with volunteers community groups corporate groups donors or nonprofit partners is a plus.
• Experience with event registration databases spreadsheets or volunteer management platforms is helpful.

Education:

• High school diploma or equivalent required.
• Associates or bachelors degree preferred.

Direct Reports:

This position has no direct supervisory responsibilities. 

Computer Skills:

• Proficiency in MS Office Suite (Word Excel PowerPoint Outlook)
• Ability to use widely supported internet browsers.

Certificates Licenses and Registrations:

• None

Travel Requirements:

• Access to reliable transportation.  

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand sit walk stoop talk hear reach above and below shoulders; use hand and finger dexterity keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs.

• Ability to lift carry move or organize light event and volunteer supplies as needed.
• Ability to stand walk sit and assist with event or volunteer setup for extended periods when needed.

Additional Information :

Status: Part-Time/Non-Exempt

Employment with St. Joseph Center is contingent on completion of satisfactory background check.

For consideration please submit cover letter and resume. St. Joseph Center is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race color religion sex national origin disability or status as a protected veteran. All applicants for employment are invited to voluntarily self-identify their gender race ethnicity and veteran status by completing the EEO Information. Providing your EEO Information is voluntary and refusal to self-identify will not subject applicants to any adverse treatment. Similarly applicants who do self-identify will not be subject to any adverse treatment based on the information they provide.

St. Joseph center invites you to review the current EEO is The Law poster as part of the application process. A link to the current poster is located here.

  Work :

No

Employment Type :

Part-time