Virtual Personal Assistant

111 Sign is seeking a proactive highly organized Virtual Personal Assistant to provide dedicated administrative and personal support to company leadership. This role manages schedules communications and day-to-day tasks helping leadership stay focused on growing the business by handling the details behind the scenes.

Key Responsibilities:

• Manage executives calendar including scheduling meetings appointments and calls
• Screen and respond to emails phone calls and messages on behalf of leadership as directed
• Coordinate travel arrangements including flights hotels and itineraries
• Prepare correspondence documents presentations and reports as needed
• Organize and maintain files records and confidential information
• Handle personal errands or scheduling (appointments reservations reminders) as requested
• Coordinate internal meetings including agenda preparation and follow-up notes
• Track deadlines tasks and priorities providing reminders to keep leadership on schedule
• Conduct basic research (vendors pricing industry information) as assigned
• Assist with special projects events or company initiatives as needed
• Maintain strict confidentiality regarding business and personal matters
• Serve as a liaison between the executive and internal teams or external contacts

Qualifications:

• High school diploma or equivalent; associate/bachelors degree a plus
• 1 years of experience as a personal assistant executive assistant or virtual assistant
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office Google Workspace and scheduling tools (Calendly Outlook Calendar etc.)
• High level of discretion professionalism and trustworthiness
• Ability to anticipate needs and work proactively with minimal supervision
• Reliable internet connection and dedicated remote workspace

Required Skills:

Verbal Communication