Veterinary Administrative Assistant

The Administrative Assistant provides comprehensive administrative and operational support to the Hospital Administrator and helps ensure the efficient day-to-day operation of the hospital. This position coordinates schedules communications projects documentation and hospital-wide initiatives while serving as a resource for managers employees veterinarians and external partners.

The right candidate will be highly organized dependable technologically proficient and capable of managing multiple priorities in a fast-paced veterinary healthcare environment. Because this position regularly handles payroll personnel financial and operational information a high level of professionalism discretion and confidentiality is essential.

Job duties include but are not limited to:

• Provide administrative support to the Hospital Administrator including calendar management meeting preparation correspondence project tracking and departmental follow-up.
• Assist with employee onboarding recruitment training records compliance requirements timekeeping leaves of absence and separation processes.
• Coordinate veterinarian schedules PTO continuing education relief coverage travel and related logistics.
• Maintain confidential personnel payroll operational and compliance records.
• Develop and organize SOPs forms tracking tools shared documents and filing systems.
• Coordinate meetings interviews employee events hospital programs vendors administrative ordering and IT requests.
• Prepare and distribute internal communications reports presentations and educational materials.
• Support staff recognition engagement activities training programs and hospital-wide initiatives.
• Assist the Community Engagement Manager with communications website updates social media and branded materials as needed
• Monitor deadlines identify potential concerns and promptly escalate time-sensitive matters to the Hospital Administrator
• Maintain professional communication and protect the confidentiality of employee client patient financial and business information.
• Perform other administrative and operational duties as assigned.

Qualifications :

Education and Experience

• Bachelors degree in business administration healthcare administration communications human resources or a related field preferred.
• Previous experience in an administrative executive support office management or similar position required.
• Experience in a veterinary healthcare or fast-paced service environment preferred.
• Experience supporting human resources payroll scheduling or operational processes.
• Strong proficiency in Microsoft Office including Outlook Word Excel PowerPoint and Teams.
• Experience with Canva or a similar design platform.
• Technologically proficient and comfortable learning new systems and software.
• Exceptional organizational and time-management skills.

Knowledge Skills and Abilities

• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong written verbal and interpersonal communication skills.
• Excellent attention to detail and consistent follow-through.
• Ability to work independently take initiative and anticipate leadership needs.
• Ability to collaborate effectively with veterinarians managers employees and external partners.
• Professional judgment and practical problem-solving skills.
• Ability to remain calm flexible and solution-focused when priorities change.
• Comfort with facilitating group trainings meetings and hospital-wide initiatives.
• Ability to create clear professional communications and administrative materials.
• Commitment to maintaining a positive professional and respectful workplace.

Additional Information :

Schedule: Mon-Fri 8-4:30pm with the possibility of flexible hours since our hospital is open 24/7

Pay Range: $19 - $23/hr. depending on level of experience

We offer our staff:

• Comprehensive Benefits (health dental vision liability 401k & 401K matching program life & supplemental insurance HSA & FSA) 
• Employee Assistance Program 
• Paid Vacation and Sick Time for ALL Employees 
• Paid Bereavement Program 
• Paid Parental Leave Program  
• Competitive Compensation  
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Tuition Reimbursement Program Available to any AVMA Accredited Veterinary Technology Program
• Career Development Opportunities 
• Referral Bonus Program for most positions! 
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts Holiday Pay Uniform Allowance Bonuses etc.) 

Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory pre-employment screening

*Note some benefits may only be available to or vary slightly for full time employment status vs part time status.

For additional details including our full equal opportunity statement texting/outreach communication authorization physical requirements of the job and more please visit: Work :

No

Employment Type :

Full-time