Vendor Management Coordinator

The Vendor Management Coordinator role is a hands-on role responsible for executing and directly overseeing the day-to-day vendor lifecycle within Vendor Management including but not limited to vendor onboarding ongoing vendor maintenance and vendor data cleanup and catalog setup and maintenance.

As a newly established team this role will also be responsible for assisting in building out foundational documentation including Desktop Procedures (DTPs) process flows and job aids to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources ensuring consistent quality and turnaround.

Vendor Onboarding

• Directly process and manage new vendor requests end-to-end in Coupa including collection and validation of required documentation (W-9/W-8 bank letters VAT/tax registration etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps

Catalog Setup & Management

• Configure and maintain vendor catalogs directly within Coupa including item/service data pricing updates and punch-out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current

Vendor Maintenance

• Process ongoing vendor record updates banking changes contact/address updates tax documentation renewals and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g. banking detail updates) to protect against fraud

Vendor Data Cleanup

• Conduct regular audits of the vendor master file directly identifying and remediating duplicate inactive or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT

Documentation & Process Standardization

• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding catalog setup maintenance cleanup)
• Build clear repeatable process flows/diagrams for key workflows to support consistency training and audit readiness
• Continuously update documentation as processes evolve or systems change
• Use documentation as the foundation for training new team members including offshore resources

Team Leadership

• Lead coach and manage day-to-day work of the offshore resources ensuring adherence to SLAs and documented processes
• Assign and balance workload across the team directly stepping in on complex or escalated vendor issues
• Train team members using established DTPs and process documentation; identify gaps and update materials as needed

Cross-Functional Partnership

• Serve as the go-to point of contact for stakeholders on day-to-day vendor questions and issues
• Provide regular updates to Procurement leadership on volume cycle times and data quality/documentation progress

• 2 years of experience in vendor management procurement operations or supplier enablement ideally including 1 years leading or mentoring a team
• Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred) including catalog management
• Experience creating process documentation (DTPs SOPs process flows/diagrams) this is a core not incidental part of the role
• Experience managing or coordinating with offshore/distributed teams
• Solid understanding of vendor onboarding compliance requirements (tax documentation banking verification fraud-prevention controls)
• Comfortable operating in a builder capacity on a new team establishing process where none currently exists
• Detail-oriented organized and able to balance hands-on execution with team leadership

Wondering if youre a good fit We believe in investing in our people and value candidates who can bring their own diversified experiences to our teams even if you arent a 100% skill or experience match. Here are a few qualities weve found compatible with our team. If some of this describes you wed love to talk.

At CoreWeave we work hard have fun and move fast! Were in an exciting stage of hyper-growth that you will not want to miss out on. Were not afraid of a little chaos and were constantly learning. Our team cares deeply about how we build our product and how we work together which is represented through our core values:

• Be Curious at Your Core
• Act Like an Owner
• Empower Employees
• Deliver Best-in-Class Client Experiences
• Achieve More Together

We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and enables the development of innovative solutions to complex problems. As we get set for takeoff the organizations growth opportunities are constantly expanding. You will be surrounded by some of the best talent in the industry who will want to learn from you too. Come join us!

The base salary range for this role is $109000 to $145000. The starting salary will be determined by job-related knowledge skills experience and the market location. We strive for both market alignment and internal equity when determining addition to base salary our total rewards package includes a discretionary bonus equity awards and a comprehensive benefits program (all based on eligibility).

What We Offer

The range weve posted represents the typical compensation range for this role. To determine actual compensation we review the market rate for each candidate which can include a variety of factors. These include qualifications experience interview performance and location.

In addition to a competitive salary we offer a variety of benefits to support your needs. The benefits below reflect our US-based offerings for full-time employees; for roles in other locations benefits vary and are shared during the hiring process. These include:

• Medical dental and vision insurance - 100% paid for by CoreWeave
• Company-paid Life Insurance
• Voluntary supplemental life insurance
• Short and long-term disability insurance
• Flexible Spending Account
• Health Savings Account
• Tuition Reimbursement
• Ability to Participate in Employee Stock Purchase Program (ESPP)
• Mental Wellness Benefits through Spring Health
• Family-Forming support provided by Carrot
• Paid Parental Leave
• Flexible full-service childcare support with Kinside
• 401(k) with a generous employer match
• Flexible PTO
• Catered lunch each day in our office and data center locations
• A casual work environment
• A work culture focused on innovative disruption

California Applicants

California Consumer Privacy Act

Equal Opportunity & Accommodations

CoreWeave is an equal opportunity employer committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information.

As part of this commitment and consistent with the Americans with Disabilities Act (ADA) CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process unless such accommodation would cause an undue hardship. If reasonable accommodation is needed please contact: .

Export Control Compliance

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information applicant must either be (A) a U.S. person defined as a (i) U.S. citizen or national (ii) U.S. lawful permanent resident (green card holder) (iii) refugee under 8 U.S.C. 1157 or (iv) asylee under 8 U.S.C. 1158 (B) eligible to access the export controlled information without a required export authorization or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may for legitimate business reasons decline to pursue any export licensing process.