Vendor Management Analyst I

Worker Type

Job Description

Summary

The Vendor Management Analyst I supports the Digital Business Transformation (DBT) organization under the CIO by assisting in the coordination administration and tracking of vendor-related activities across a diverse portfolio of technology vendors and contracts. This is an entry-level role that provides operational and administrative support to the Senior Vendor Manager. The position focuses on executing day-to-day vendor management tasks supporting onboarding and contract processes and ensuring vendor-related activities are organized documented and progressing efficiently. The role also supports ongoing process improvement and automation efforts by maintaining documentation and standard work. Success in this role requires strong attention to detail organization communication and follow-through across a high volume of tasks and stakeholders.

Position Responsibilities

• Supports the Senior Vendor Manager in day-to-day vendor and contract management activities.
• Coordinates vendor onboarding including submitting IT tickets tracking progress and ensuring vendors have required system access equipment and resources.
• Coordinates consultant onboarding/offboarding PO processing and work with Legal on NDA requests Consulting Agreements and Master Services Agreements.
• Tracks contracts statements of work (SOWs) amendments and related documentation through approval workflows to ensure timely execution.
• Maintains accurate records of vendor contracts renewals expirations and key milestones.
• Follows up with internal stakeholders and vendors to ensure completion of required tasks and documentation.
• Assists in monitoring vendor compliance with contractual requirements and organizational processes.
• Supports scheduling coordination and documentation for vendor-related meetings and reviews.
• Helps manage intake routing and status tracking of vendor-related requests within the DBT organization.
• Identifies and escalates risks delays or issues to the Senior Vendor Manager.
• Maintains and updates vendor management trackers templates and reporting tools.
• Documents key vendor management processes and workflows to support standardization and automation initiatives.
• Maintains and updates desktop procedures job aids and standard operating instructions for the vendor management function.
• Supports automation efforts by ensuring processes are clearly defined documented and kept current.
• Assists in basic reporting and data validation related to vendor performance contracts and spend tracking.
• Performs data entry and ensures data accuracy across vendor management systems.
• Provides general administrative and coordination support across the vendor portfolio.
• Other duties as assigned.

Basic Qualifications (Required Skills & Experience)

• Bachelors degree preferred; equivalent experience considered.
• 13 years of experience in administrative support vendor coordination procurement or related field.
• Experience working in a corporate or IT environment preferred.
• Familiarity with contract procurement or vendor management processes is a plus.
• Proficiency in Microsoft Office (Excel Word PowerPoint).

Other Qualifications & Desired Competencies

• Exceptional attention to detail with a high degree of accuracy in tracking contracts tasks and documentation.
• Strong organizational and time management skills with the ability to manage multiple priorities deadlines and follow-ups.
• Excellent written and verbal communication skills; able to coordinate effectively across vendors and cross-functional stakeholders.
• Strong follow-through and ownership mindset; proactively tracks items to completion and ensures nothing falls through the cracks.
• Ability to work in a fast-paced highly cross-functional environment with frequent context switching.
• Comfortable working in structured process-driven environments with a focus on documentation tracking and compliance.
• Demonstrates reliability responsiveness and accountability in day-to-day execution.
• Ability to identify issues and escalate appropriately.
• Willingness to learn vendor management processes systems and tools.

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk hear and use hands and fingers to operate a computer and telephone keyboard (Frequent)

Clearance Level

The salary range for this role is:

AeroVironment considers several factors when extending an offer including but not limited to the location the role and associated responsibilities a candidates work experience education/training and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). In order to comply with the requirements of the ITAR and/or the EAR applicants must qualify as a U.S. person under the ITAR and the EAR or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironments determination that it will be able to obtain an export license in a time frame consistent with AeroVironments business requirements. A U.S. person according to the ITAR definition is a U.S. citizen U.S. lawful permanent resident (green card holder) or protected individual such as a refugee or asylee. See 22 CFR 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical dental vision 401K with company matching a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: also encourage you to review our company website at to learn more about us.

Principals only need apply. NO agencies please.

About AV:

AV isnt for everyone. We hire the curious the relentless the mission-obsessed. The best of the best.

We dont just build defense technologywe redefine whats possible. As the premier autonomous systems company in the U.S. AV delivers breakthrough capabilities across air land sea space and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonianbut were not building history were building whats next.

If youre ready to build technology that matterswith speed scale and purposetheres no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer including disability/veterans. AeroVironment Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race sex color religion national origin age disability protected veteran status genetic datasexual orientation gender identity or other legally protected status.

ITAR