USDA Forest Services Administrative Assistant

The Rehancement Group (TRG) is seeking an Administrative Assistant to provide reliable organizational and office support for Forest Service project teams and clients. The position will maintain documentation correspondence records schedules and meeting support while helping geographically dispersed teams stay organized and responsive.

Work Arrangement: Primarily remote. Work location will be established by individual BPA calls and may include USDA facilities field sites government offices contractor facilities or Fort Collins Colorado.

Travel: Periodic travel may be required within the United States including Alaska Hawaii and U.S. territories.

Employment Type: Full-time contract support contingent upon contract award and assigned BPA calls.

Schedule: Generally aligned to government business hours. Some assignments may require support outside normal business days or hours including Federal holidays.

Security: Employment is contingent upon successful completion of the USDA/Forest Service background investigation and Personal Identity Verification process appropriate to the position and level of access.

• Prepare format edit route and maintain correspondence reports directives presentations spreadsheets meeting records and other project documents.
• Manage calendars meeting invitations participant lists virtual meeting logistics agendas conference materials action items and follow-up communications.
• Organize electronic and hard-copy files using established records-management naming version-control privacy and retention procedures.
• Provide administrative support for training briefings symposiums public meetings workshops travel and field activities.
• Track deliverables due dates approvals action items property records contact lists and other administrative requirements.
• Support data entry database queries document production mailroom or building-support activities and front-desk assistance when required by a BPA call including potential assignments in Fort Collins Colorado.
• Coordinate routine communications among contractor personnel Forest Service staff partner agencies and external stakeholders.
• Prepare editable documents and assist with Section 508 formatting quality checks and final production.
• Protect Privacy Act information sensitive records credentials and government information in accordance with USDA and Forest Service requirements.
• Provide responsive customer service and adapt to changing priorities schedules and work locations.

• Bachelors degree and at least 2 years of relevant experience or high school diploma or equivalent and at least 6 years of experience in an office setting is required.
• Experience providing administrative or organizational support to teams managers or clients.
• Knowledge of office-management methods and procedures for producing and maintaining documentation correspondence records and directives.
• Proficiency with Microsoft Word Excel PowerPoint Outlook and shared document or collaboration platforms.
• Strong organization proofreading communication records-management and customer-service skills.
• Ability to manage multiple priorities protect sensitive information and work effectively with remote and on-site teams.

• Experience supporting a federal agency government contractor professional-services team or geographically dispersed program.
• Experience with SharePoint electronic records management virtual meeting platforms travel coordination property tracking or administrative databases.
• Experience preparing Section 508-compliant documents and presentations.
• Experience providing facility front-desk mailroom meeting or event support.

• Must be able to successfully complete the Forest Service background investigation appropriate to the position level of access and need-to-know.
• Must be able to obtain and maintain required USDA Personal Identity Verification credentials facility access and computer or information-system access.
• Must comply with applicable USDA Forest Service GSA NIST HSPD-12 Privacy Act information-security acceptable-use records-management and facility requirements.
• Must protect government information and Privacy Act records from unauthorized access use or disclosure.
• Must remain eligible for assigned access throughout employment. Ineligibility or loss of required access may prevent performance on the contract.
• Must be available for travel field support on-site work or work outside normal business hours when specified by an individual BPA call.

TRG provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact Dawn Newton HR and Talent Acquisition Manager at

Required Experience:

Junior IC