USB Executive Assistant

*Candidates must be reachable on the Principal Administrative Associate civil service list to apply.*

The New York City Taxi and Limousine Commission (TLC) is the City agency responsible for regulating for-hire transportation in New York City including taxis street hail liveries high-volume for-hire services such as Uber and Lyft black cars luxury limousines livery vehicles commuter vans and paratransit vehicles.

The TLC oversees a transportation ecosystem that moves nearly 1 million riders every single day the equivalent of the entire Boston transit system. TLC is the agency responsible for regulating New York Citys taxicab and for-hire vehicle industry. With approximately 180000 licensed drivers 1000 businesses 115000 vehicles including and the iconic yellow taxi at the heart of our citys identity TLC is entering a new era of dignity accountability and collaboration across the for hire vehicle sector. TLC continues to be on the front lines of a rapidly changing mobility landscape and our innovative efforts--whether requiring minimum pay for app drivers ensuring wheelchair accessible service making our licensed fleet more environmentally sustainable working to eliminate traffic fatalities or preventing discriminatory service--often serve as a model for other cities.

In this New Era for TLC the agency is guided by three core priorities:
- Driver and Passenger Dignity ensuring every interaction reflects respect and fairness
- Corporate Accountability holding regulated entities to consistent transparent standards
- A Transportation System that Works Together equitable modern and accessible

TLCs Uniformed Services Bureau (USB) is the division responsible for the safety of the riding public. Comprised of uniformed Peace Officers and Inspectors dedicated to public safety and upholding TLC regulations USBs two main units are Safety and Emissions and Enforcement. The USB manages the agencys vehicles and facilities and oversees the divisions responsible for inspecting TLC-licensed vehicles and enforcing against unlicensed for-hire activity throughout New York City.

Reporting to the Deputy Commissioner for USB and exercising latitude for independent initiative judgment and decision-making the selected candidate will serve as Executive Assistant to the Deputy Commissioner managing a broad range of administrative and operational support functions. The Executive Assistant acts as a point of contact for internal and external stakeholders and serves as a liaison to senior management on special projects.

Responsibilities will include but are not limited to:

Manage the Deputy Commissioners calendar including scheduling meetings and ensuring all necessary materials are prepared in advance; attend and actively participate in meetings recording minutes and distributing follow-up actions; prioritize and respond to incoming correspondence calls and emails of a sensitive or confidential nature determining the most effective course of action; assist in arranging coordinating and implementing events; organize and track the recruitment and onboarding process for Cadets and non-uniformed staff; prepare spreadsheets PowerPoint presentations letters memos and other correspondence for internal and external audiences; and complete special projects and ad hoc assignments as needed.

To Apply:
Reporting to the Deputy Commissioner for USB and exercising latitude for independent initiative judgment and decision-making the Executive Assistant will serve as Executive Assistant to the Deputy Commissioner managing a broad range of administrative and operational support functions. The Executive Assistant acts as a point of contact for internal and external stakeholders and serves as a liaison to senior management on special projects.

Responsibilities will include but are not limited to:

Manage the Deputy Commissioners calendar including scheduling meetings and ensuring all necessary materials are prepared in advance; attend and actively participate in meetings recording minutes and distributing follow-up actions; prioritize and respond to incoming correspondence calls and emails of a sensitive or confidential nature determining the most effective course of action; assist in arranging coordinating and implementing events; organize and track the recruitment and onboarding process for Cadets and non-uniformed staff; prepare spreadsheets PowerPoint presentations letters memos and other correspondence for internal and external audiences; and complete special projects and ad hoc assignments as needed.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications :

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or

3. A four-year high school diploma or its educational equivalent approved by a states department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above; or

4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time