URGENT HIRE – Executive Assistant Real Estate Development & Construction

Miami FL Full-Time Immediate Opening

All in One Employment Services is urgently recruiting an experienced Executive Assistant / Real Estate Development & Construction Coordinator for an immediate opportunity in Miami.

This position needs to be filled ASAP.

We are looking for a highly organized sharp and proactive professional who can serve as the CEOs right hand while also helping manage real estate development and construction projects.

This is NOT a traditional Executive Assistant position. Candidates must have previous construction and real estate development experience.

You will work directly with the CEO and take responsibility for a combination of executive support development coordination and construction administration including:

• Manage the CEOs calendar scheduling contacts and front-line communications.
• Gather organize analyze and summarize information for executive decision-making.
• Handle confidential business and occasional personal matters with discretion.
• Coordinate real estate development entitlement and construction activities.
• Perform pre-purchase due diligence on land and redevelopment opportunities.
• Research zoning entitlements approvals demographics market conditions and development issues.
• Review and coordinate contracts and legal documentation with attorneys and other professionals.
• Prepare market studies cost/budget analyses executive summaries investor reports and other research.
• Coordinate contractors architects engineers consultants professionals and subcontractors.
• Track project milestones and push consultants and professionals to meet deadlines.
• Manage and track RFIs submittals and change orders.
• Coordinate permitting inspections and construction documentation.
• Review project draws against budgets and approved changes.
• Coordinate with bank inspectors as needed to facilitate timely payments.
• Coordinate insurance matters with agents attorneys and other professionals.
• Maintain organized electronic and physical project records.
• Prepare project status reports for ownership and investors.
• Attend weekly meetings track action items and report progress.
• Anticipate what the CEO and project team need and take initiative to get it done.

Minimum 3 years of office experience. Previous construction AND real estate development experience is required.

The ideal candidate will have:

• Strong executive support and project coordination experience.
• Excellent organizational and time-management skills.
• Strong analytical and research abilities.
• Exceptional attention to detail especially with numbers.
• Knowledge of basic construction procedures.
• Experience with contracts legal documents insurance banking and accounting-related documentation.
• Strong Microsoft Office skills particularly Excel.
• Excellent internet research and technology skills.
• Ability to manage multiple projects deadlines and priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Familiarity with zoning entitlement and permitting processes is a major plus.
• Supervisory experience is a plus.
• Bilingual English/Spanish preferred.

This is an urgent-to-fill position. Qualified candidates should apply immediately.

APPLY NOW:

OR CALL GABRIEL DIRECTLY:

If you have the real estate development and construction experience were looking for dont wait. Call Gabriel today.

All in One Employment Services
Connecting South Florida employers with exceptional talent.