Unit Secretary (part time)

• The Leapfrog Group - Grade A for quality and patient safety
• Healthgrades - Americas 50 Best Hospitals
• U.S. News & World Report - high performance in heart failure treatment

Summary:

To provide combination secretarial computer data entry reception and clerical duties at the direction of the Administrative Nurse Manager or Designee.

Responsibilities:

1. Transcription of Physicians Orders and computer skills. Criteria A: Transcribes Physicians Orders in an accurate and timely manner according to Norwalk Hospitals Policies and Procedures. Transcription of Physicians Orders and computer skills. Criteria B: Calls department for facilitation of transcribed order when appropriate.
2. Record Maintenance Criteria A: Prepares maintains and forwards records in an accurate and timely manner. Record Maintenance Criteria B: Files all reports in the correct patients records daily . Replenishes and reviews records on a daily basis according to unit procedures. Record Maintenance Criteria C: Prepares records for admission transfer surgery procedures discharge and expiration. Delivers expiration records to Admitting immediately. Record Maintenance Criteria D: Processes discharge records according to standard chart order.
3. Communication Criteria A: Communicates effectively and courteously with patients visitors and coworkers within the scope of his/her responsibilities. Identifies unit and self when answering phone. Communication Criteria B: Competent in the use of Cerner Navicare Call System Vocera Nash system and Forms on Demand. Communication Criteria C: Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner. Communication Criteria D: Remains current with unit based and hospital wide information such as email Shared Governance and other means of communication
4. Occupational and Personal Responsibilities Criteria A: Follows all identified policy and procedures in carrying out unit assignments i.e. postings work sheets maintenance of data and knowledge of medical terminology. Occupational and Personal Responsibilities Criteria B: Offers suggestions and solutions to help improve unit operations. Occupational and Personal Responsibilities Criteria C: Maintains neat and orderly appearance and environment. Occupational and Personal Responsibilities Criteria D: Complies all competencies and annual requirements as established by the Staff Development Department and the Nurse Manager. Maintains personal Educational Record.
5. Equipment and Supplies Criteria A: Monitors orders and oversees maintenance of equipment and supplies in a proper orderly and cost-effective manner. Equipment and Supplies Criteria B: Enters and renews chargeable items/services into computer system for patient care correctly. Equipment and Supplies Criteria C: Contacts appropriate departments as directed by Manager/designee for needed services on nursing unit.
6. Unit responsibilities Criteria A: Enters all assignments in to the Navicare system. Unit responsibilities Criteria B: Enters the Nash data every 4 hours and reviews the previous 24 hours of data for accuracy on day shift. Unit responsibilities Criteria C: Supports unit by assisting with call bell response according to unit standard following hierarchy. Unit responsibilities Criteria D: Completes unit safety rounds including checking name bands signage and emergency equipment.
7. Performs other duties as assigned.
8. Fulfills all compliance responsibilities related to the position.

Education Skills Experience:

HS GRAD/EQUIVALENT

Other Information:

Required: High School Graduate or equivalent. Previous secretarial/computer experience preferred with Windows based computer system. Hospital or other health care setting experiences.
Minimum Experience: zero to six months
Desired: Working knowledge of medical terminology

Working Conditions:

Manual: significant manual skills/motor coord & finger dexterity

Occupational: Some occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Generally pleasant working conditions

Company: Norwalk Hospital Association

Org Unit: 413

Department: General Surgical

Exempt: No

Salary Range: $17.00 - $28.50 Hourly

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