Unit Secretary FT Days

Northwellis the largest not-for-profit health system in the Northeast serving residents of New York and Connecticut with 28 hospitals more than 1000 outpatient facilities 22000 nurses and over 20000 physicians. Northwell cares for more than three million people annually in the New York metro area including Long Island the Hudson Valley Connecticut and beyond thanks to philanthropic support from our communities. Northwell is New York States largest private employer with over 104000 employees including members ofNorthwell Health Physician Partners who are working to change health care for the better.

• The Leapfrog Group - Grade A for quality and patient safety
• Healthgrades - Americas 50 Best Hospitals
• U.S. News & World Report - high performance in heart failure treatment

Summary:

To provide a combination of secretarial computer data entry reception and clerical duties at the direction of the Administrative Nurse Manager or Designee.

Responsibilities:

1. Transcription of Physicians Orders and computer skills. Criteria A: Transcribes Physicians Orders in an accurate and timely manner according to Norwallk Hospitals Policies and Procedures. Transcription of Physicians Orders and computer skills. Criteria B: Initiates or updates appropriate patient information in the Chart Review Conservation of the computer system where appropriate. Reviews data in Chart Review on a daily basis and eliminates any non-current data according to unit standard. Transcription of Physicians Orders and computer skills. Criteria C: Notifies appropriate personnel of STAT orders. Accesses lab values when requested. Transcription of Physicians Orders and computer skills. Criteria D: Calls department for facilitation of transcribed orders when appropriate.
2. Record Maintenance Criteria A: Prepares maintains and forwards records in an accurate and timely manner. Record Maintenance Criteria B: Replenishes and reviews records on a daily basis according to unit procedures. Files all reports in the correct patients records daily . Record Maintenance Criteria C: Prepares records for admission transfer surgery procedures discharge and expiration. Delivers expiration records to Admitting immediately. Record Maintenance Criteria D: Processes discharge records according to standard chart order.
3. Communication Criteria A: Communicates effectively and courteously with patients visitors and coworkers within the scope of his/her responsibilities. Identifies unit and self when answering phone. Communication Criteria B: Uses a Windows-based computer system competently. Communication Criteria C: Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner.
4. Occupational and Personal Responsibilities Criteria A: Demonstrates compliance with identified policies and procedures in carrying out unit assignments i.e. postings work sheets maintenance of data and knowledge of medical terminology. Occupational and Personal Responsibilities Criteria B: Demonstrates willingness to assist with and improve unit operations. Occupational and Personal Responsibilities Criteria C: Maintains neat and orderly appearance and environment.
5. Equipment and Supplies Criteria A: Monitors orders and oversees maintenance of equipment and supplies in a proper orderly and cost-effective manner. Equipment and Supplies Criteria B: Enters and renews chargeable items/services into computer system for patient care correctly. Equipment and Supplies Criteria C: Contacts appropriate departments as directed by Manager/designee for needed services on nursing unit.
6. Policy and Procedure Criteria A: Receives patient posting and assists in room assignments as necessary. Policy and Procedure Criteria B: Updates and maintains Unit Secretary Worksheets where appropriate. Policy and Procedure Criteria C: Assists in QA studies as assigned by the Nurse Manager/designee. Policy and Procedure Criteria D: Maintains and updates telephone listings.
7. Unit Rounds Criteria A: Checks all patients line of vision and/or identification bands and bed tags per unit standards. Unit Rounds Criteria B: Sorts and delivers patient mail when received. Unit Rounds Criteria C: Respects patients privacy.
8. Performs other duties as assigned.
9. Fulfills all compliance responsibilities related to the position.

Education Skills Experience:

HS GRAD/EQUIVALENT

Other Information:

Required: High School Graduate or equivalent. Previous secretarial/computer experience preferred with Windows based computer system. Hospital or other health care setting experience.
Minimum Experience: zero to six months
Desired:

Working Conditions:

Manual: significant manual skills/motor coord & finger dexterity

Occupational: Some occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Generally pleasant working conditions

Company: Norwalk Hospital Association

Org Unit: 419

Department: Preop Testing Center

Exempt: No

Salary Range: $17.00 - $28.50 Hourly