Tutoring and Concurrent Enrollment Specialist

Position Introduction:

The Tutoring and Dual Enrollment Specialist will support the project team in planning organizing communicating and monitoring evidence-based services with project partners to ensure that they are aligned with specified project outcomes. The incumbent will collaborate with the Tutoring and Dual Enrollment Coordinator to assist in project management participant management and development of high-quality resources supporting their teams services. This professional will collect and monitor student participation in dual enrollment and tutoring services.

Essential Job Duties & Functions:

Communications

The incumbent will manage and facilitate effective communications within and outside the organization by ensuring that information flows efficiently and accurately while fostering collaboration. Key responsibilities include:

• Internal Communication: Engage in established internal communication strategies to stay informed about organizational updates policies and relevant news. The professional will actively use the organizations various channels such as email Microsoft Teams and team meetings to keep staff informed.
• External Communication: Manage external communications including interactions with students families educators school leaders and partners (i.e. tutoring service providers higher education institutions). Create and maintain positive working relationships and ensure all external messages align with the organizations mission and values.
• Content Creation: Assist in the development and distribution of content including written materials graphics presentations and multimedia to convey key messages and information. Ensure content is clear consistent and engaging.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders including students families educators school leaders and partners (i.e. tutoring service providers higher education institutions). Keep them informed and engaged in the sponsored projects activities and initiatives.
• Communication Strategy Development: Collaborate with the management team to develop and execute comprehensive communication strategies that support the sponsored projects objectives and goals.

Evaluation and Reporting

The incumbent will assist with measuring and assessing the teams implementation of services ensuring that project objectives are met and providing valuable insights to guide decision-making and improvement. Key responsibilities include:

• Data Collection: Collect compile and organize data from field services and participant feedback.
• Reporting Systems: Utilize the sponsored projects reporting systems to document and communicate evaluation findings to stakeholders.
• Continuous Improvement: Collaborate with relevant teams to develop project services based on identified needs. Monitor progress in implementing improvements and adjust strategies as needed.
• Documentation: Maintain comprehensive documentation of services partner interactions and evaluation processes and methodologies.
• Performance Metrics: Implement key performance indicators (KPIs) aligned to the teams sponsored research goals.

Project Management

The incumbent will support the planning and implementation of the teams projects and initiatives. Key responsibilities include:

• Task Execution: Engage in executing assigned project tasks ensuring they are completed in accordance with the project plan and within the specified time.
• Communication and Reporting: Engage in established communication channels to inform stakeholders about the progress of assigned tasks. Fully participate in regular updates reports and status meetings.
• Stakeholder Engagement: Foster positive relationships with project stakeholders including students families educators school leaders and partners (i.e. tutoring service providers higher education institutions). Address their needs and concerns while keeping them informed about project developments.
• Resource Allocation: Assist with the allocation and management of resources including budget and materials to support project execution.

Community Learning Facilitation

The incumbent will assist in the design organization and delivery of community learning opportunities for sponsored program participants. Key responsibilities include:

• Facilitation and Instruction: Assist in the delivery of engaging community learning sessions workshops and seminars that fully address the instructional learning goals. Utilize various instructional methods and learning principles to cater to different learning styles.
• Technology Integration: Utilize instructional technology tools to support online and blended learning opportunities as needed. Stay current with e-learning trends and best practices.
• Communication and Promotion: Promote dual enrollment learning opportunities to community members primarily educators parents and guardians of cohort students to encourage participation. Use various communication channels to raise awareness and generate interest in the sponsored projects offerings.

Evidence-Based Design

The incumbent will support the sponsored projects adaptation of evidence-based practices through the systematic search review and synthesis of existing literature to inform project-based services. Key responsibilities include:

• Identification of Research Objectives: Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review.
• Synthesis and Analysis: Assist with the summary of key findings and insights from the reviewed literature. Identify common themes trends and gaps in existing knowledge and research.
• Evidence-Based Recommendations: Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services.

Instructional Design

The incumbent will assist in the creation development and implementation of effective professional learning materials and programs. Key responsibilities include:

Curriculum Development: Assist in the design of a comprehensive curriculum or community learning programs that cover the identified learning objectives. Organize content logically and in a sequential manner.

• Content Creation: Assist in the development of instructional content including written materials multimedia presentations videos e-learning modules and assessments. Ensure that content is engaging informative and interactive.
• Technology Integration: Utilize instructional technology to enhance the learning experience.
• Facilitation Development: Support the Tutoring & Dual Enrollment Coordinator in implementing instructional programs. Provide guidance and resources to ensure effective instruction.
• Collaboration and Communication: Collaborate with subject matter experts instructional designers artists writers/editors and community learning facilitators to ensure that instructional design aligns with project goals and requirements. Communicate progress and results effectively.

As Needed.

The incumbent will perform various additional duties as needed to successfully fulfill the positions function.

Knowledge & Skills

• Ability to communicate verbally and in writing.
• Ability to multitask and meet deadlines in a timely manner.
• Ability to work with different groups in planning developing and evaluating products.
• Active listening skills.
• Google Workspace (Docs Sheets Slides Drive)
• Knowledge of trends and developments in process innovation and project management.
• Microsoft Office (Word Excel PowerPoint Outlook OneDrive)
• Microsoft Teams
• Project management practices.
• Scheduling & coordination.
• Skilled in facilitating grant-funded learning activities.
• Teamwork and collaboration skills.
• Zoom

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Required Education and Experience:

• Bachelors degree in education social work counseling or related field.
• 48 months of experience in education social work or counseling.

Department Preferences:

• 60 months of experience in education social work or counseling which includes 48 months of managing/leading multiple projects and 36 months of planning developing and facilitating a learning activity.