Travel Planner & Administrator

Job Title: Travel Planner & Administrator

Company: Native American Transformer Services Inc. (NTS)

Location: Reno NV (Remote/Hybrid Considered)

Job Type: Full-Time

Pay: $28.00 $32.00 per hour

About NTS

Native American Transformer Services Inc. (NTS) is a Tribally-owned power transformer field service company headquartered in Reno Nevada operating on a national project footprint. We deploy skilled transformer technicians and field crews to utility industrial and commercial job sites across the country. Our work keeps the power on and we need sharp organized people behind the scenes to make that happen.

The Role

Were looking for an experienced Travel Planner & Administrator to own the full travel coordination function for our field service teams. This isnt a corporate travel desk job our crews move fast job sites change and priorities shift daily. Youll be the person who makes sure our technicians get where they need to be when they need to be there without the logistics becoming a problem.

Beyond travel youll provide direct administrative support to Operations and HR keeping records clean communication moving and the back office running smoothly.

What Youll Do

• Book and manage all field technician travel: flights hotels rental vehicles and per diem tracking across multiple active projects simultaneously
  
• Handle last-minute changes emergency deployments and itinerary shifts quickly and without drama
  
• Maintain real-time visibility into crew locations travel schedules and return timelines
  
• Manage vendor relationships with hotels airlines and car rental agencies to hold corporate rates and service standards
  
• Track travel spend by project code; flag overages and find cost savings where you can
  
• Process and reconcile travel expense reports in coordination with Accounting
  
• Provide administrative support to Operations and HR leadership scheduling document management correspondence and records maintenance
  
• Assist with onboarding logistics for new field hires including travel-to-training coordination
  
• Maintain crew rosters project assignment logs and internal operational databases
  
• Keep office functions running: supplies vendor accounts filing and general coordination
  

What You Bring

• 3 years of experience in travel coordination administrative support or operations in a field services construction energy or similar project-driven environment
  
• Proven ability to juggle complex multi-person travel logistics across multiple job sites at once
  
• Proficiency with travel booking platforms (Concur Egencia Kayak for Business or similar) and expense management systems
  
• Strong Microsoft Office skills Excel Word Outlook Teams
  
• The ability to stay calm organized and effective when plans change fast
  
• Clear communicator equally comfortable with field techs project managers and executives
  
• High attention to detail and a track record of keeping confidential information confidential
  

Bonus Points

• Experience supporting union or non-union field crews or a mobile workforce
  
• Familiarity with project-based cost allocation and job code billing
  
• Experience with HRIS platform Zoho
  

Benefits

• Medical dental and vision 100% employer-paid for the employee
  
• Company-paid life and disability insurance
  
• Paid time off and company holidays
  
• Competitive hourly rate: $28$32/hr based on experience