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Transportation Supervisor's Assistant (40 Hour)


Job Location:

Canterbury, NH - USA

Yearly Salary: USD 57900 - 75421
Posted: 18 September 2026 (Yesterday)
Application Deadline: 16 December 2026
Vacancies: 1 Vacancy

Job Summary

Introduction



While the immediate vacancy is in the East Hampton Garage applications from this recruitment may be used to fill future openings in Canterbury Putnam Pomfret Mansfield East Hampton and Colchester.

What We Can Offer You
Position Details
  • Full-time 40 hours/week
  • Monday-Friday
  • 7:30 AM to 4:00 PM
Position Responsibilities
As a Transportation Supervisors Assistant you will perform a wide range of administrative clerical operational and customerservice functions in a fastpaced garage office environment. Duties include:
  • Monitoring and dispatching personnel in response to roadway emergencies and public complaints
  • Preparing minutes factfinding reports correspondence and other documents
  • Entering employee payroll in the States Core system
  • Preparing purchase requisitions purchase orders and billing invoices
  • Maintaining detailed records for Federal State and FEMA projects
  • Managing inventory and supplies
  • Recording vehicle and equipment mileage and usage in the STARS system
You will also respond to calls from the public municipalities and other state agencies regarding roadway or traffic concerns. Additional facilitysupport tasks include checking heating fuel tanks performing gas meter readings assisting with snow removal and completing general cleaning duties such as sweeping and restroom maintenance.

Success in this role requires the ability to prioritize effectively during frequent emergencies and competing demands maintain high accuracy due to the publicsafety nature of the work and demonstrate strong computer skills (Word Excel Outlook Core STARS). Strong interpersonal skills and comfort interacting with the public in fastmoving situations are essential.

Winter & Emergency Requirements
This is an essential employee position with significant stormrelated and emergency responsibilities. Residency within 30 miles of the posted job locations is required.
  • Mandatory overtime from November 1April 30 for snow and ice operations
  • No extended or outofstate vacations approved during this period
  • Employees may be required to remain onsite for the full duration of storm eventssometimes several days
  • Must report to work during holiday storms (e.g. Christmas New Years Eve)
  • Additional emergency response required for hurricanes windstorms and other nonwinter events
  • Some locations may implement preplanned overtime based on operational needs
Additional Information
  • Preemployment physical and work assessment required
  • Strict attendance and sickleave policy enforced with close monitoring for patterns of abuse
  • Candidates must demonstrate initiative the ability to multitask and professionalism in a demanding environment
  • This role is essential to supporting Connecticuts roadway safety and maintenance operations
Selection Plan

FOR ASSISTANCE IN APPLYING:

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BEFORE YOU APPLY:

AFTER YOU APPLY:

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  • The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
  • Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at WERE HERE TO HELP:

    Due to high volume we are unable to confirm receipt or provide status updates directly. For recruitment updates please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process reach out to Hayley Newhouse at @.

    Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Transportation this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.
EXAMPLES OF DUTIES
  • Types a variety of materials from rough copy or electronic recording device including correspondence memos reports forms applications bills and other documents and records with speed and accuracy;
  • Reviews and corrects drafts for conformance with originals;
  • Enters and retrieves data on personal computers and computer terminals;
  • Maintains logs;
  • Sets up and maintains records and files according to established procedures;
  • Searches files for information;
  • Prepares and sends out standard form letters making minor revisions or additions;
  • Compiles information from standard sources and prepares reports;
  • Answers phone transfers calls and takes messages;
  • Receives and directs visitors;
  • Handles routine requests for information procedural guidelines or assistance over the telephone or in person;
  • Receives sorts and distributes mail;
  • Performs a variety of basic processing tasks (e.g. sorts numbers codes and files materials);
  • Reviews materials for accuracy and completeness (ensures categorical information is completed as required);
  • Makes changes per instructions or as authorized;
  • Verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units;
  • Does routine posting to ledgers account books or other records;
  • Types and prepares purchase requisitions orders or billing invoices according to established procedures;
  • Assists in or maintains inventory and orders supplies;
  • Codes equipment repair work orders in the fleet management system;
  • Takes minutes at meetings and fact-findings;
  • Manually checks heating fuel tanks;
  • Performs meter reading of facility gas tanks;
  • Performs snow removal around facility and gas tanks;
  • Operates and monitors radio communications;
  • Performs general facility maintenance including sweeping and cleaning restrooms;
  • May assist in coordinating and/or dispatching appropriate personnel for emergency situations;
  • May mow and perform general maintenance functions around facility;
  • May assist stores section with material handling;
  • Performs related duties as required.
KNOWLEDGE SKILL AND ABILITY
  • Knowledge of
    • general office systems and procedures;
    • spelling punctuation and grammar;
  • Skills
    • interpersonal skill;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Ability to
    • operate office equipment which includes computers tablets and other electronic equipment;
    • perform basic clerical tasks;
    • perform basic maintenance tasks.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
One (1) year of general clerical work experience.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
  • Experience with computers and Microsoft 355 applications
  • Experience processing payroll
  • Experience recordkeeping and/or computing costs
  • Experience with Microsoft Outlook; sending and fielding emails and scheduling meetings
  • Experience answering phones dispatching calls and handling complaints and/or public inquiries
  • Experience prioritizing work multi-tasking and meeting time-sensitive deadlines
  • Experience sorting organizing and filing materials
SPECIAL REQUIREMENTS
Incumbents in this class must be willing to accept assignment to emergency duties including snow and ice removal maintenance and/or office support whenever their services are required.
PHYSICAL REQUIREMENTS
  • Incumbents in this class must have sufficient strength stamina physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
  • A physical examination may be required.
WORKING CONDITIONS
Incumbents in this class are exposed to extremes of weather conditions occasionally to lifting of moderate weights to poison ivy insect bites and allergy irritants during summer months and to loud and potentially dangerous machinery.
Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.

ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such a job class is not meant to be all-inclusive of every task and/or responsibility.

Required Experience:

Manager


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