Transition Coordinator

Position Summary

We are seeking a diligent and organized Transition Coordinator to join the Integrated Project Team (IPT) responsible for overseeing medical and medical research equipment during construction outfitting and transition phases at Portsmouth and within the Defense Health Agency (DHA) Facilities Enterprise. This role is focused on supporting Major Repair and Renovation (MRR) SRM and MILCON projects by managing transition efforts coordinating equipment installation and ensuring seamless project completions.

Accommodation Requests

We are committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process contact our HR Director (April Hawkins) at or

Essential Duties and Responsibilities

• Actively participate as part of the IPT during construction initial outfitting and transition phases relevant to medical and research equipment.
• Provide on-site support for transition and equipment projects.
• Develop maintain and update tracking systems and spreadsheets for outfitting and transition requirements.
• Identify transition and initial outfitting needs early in project planning; assist facility staff end-users and contractors to coordinate procurement installation schedules and ensure timelines are met.
• Attend project and transition meetings take minutes and maintain written records of all discussions.
• Collaborate with the Transition Committee chairman to develop meeting agendas document follow-up actions and track progress.
• Prepare and submit required project approval documents and reports in compliance with DHA regulations.
• Be available via pager or cellular phone during project activities and respond promptly to on-site issues.
• Maintain thorough project files and documentation to ensure proper project close-out.
• Monitor and coordinate Major SRM and MILCON projects at Portsmouth; may provide remote support to other DHA sites following coordination with the Contracting Officer Representative (COR).
• Provide monthly task reports and detailed meeting records including attendee lists.

Education Experience and Technical Skills

Required Education Experience and Technical Skills

• Bachelors degree or related field with minimum 5 years experience
• Certifications are a plus or relevant industry credentials (e.g. PMP CCM)
• Experience in healthcare government or organizational transition planning
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid drivers license

Working Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers phones printers and photocopiers. The work environment is generally quiet and free from exposure to loud noise hazardous materials or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.

Physical Demands

Sitting/Standing: This role is generally sedentary performing sitting work utilizing technological office equipment including a laptop mouse keyboard computer monitors telephones scanners and copiers.

Walking: This role requires the ability to move about inside the office to access the required technological equipment.

Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper moving equipment and managing cords.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptops mice keyboards computer monitors telephones scanners and copiers.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information review information and make decisions about information.

Seeing: This role requires seeing viewing and distinguishing all aspects of internal and external communications.

Carrying/Lifting: This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. Bodwé Group Companies engage in federal contracting. Therefore we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company Mno-Bmadsen prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section qualified means that the applicant meets the technical and experiential needs for employment; and suitable means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First to qualified Pokagon Band citizens; and
• Second to qualified spouses and qualified custodial parents; and
• Third to other qualified Native Americans; and
• Fourth to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration client service and secure access to company systems the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing VPN connectivity and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable fiber or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g. T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local state and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.

Required Experience:

IC