TRANSACTIONS & PROPERTY ASSISTANT DIVISION MANAGER (SPSA, Opt. 1)

The Department of Central Management Services Bureau of Property Management is seeking a Transactions and Property Administration Assistant Division Manager. This Division administers all leases within the CMS portfolio consisting of over 350 leased and real estate sites located throughout Illinois. This position is tasked with assisting the Division Manager with overseeing outside agencies on Transactions and Property Administration functions and on issues associated with the Master Space Planning Standards and process in the identification of operational needs budgetary requirement Strategic Planning and Space Management. Position will coordinate all leasing documents and approval from necessary divisions ensuring that all approvals are received in a timely manner and that all code and regulations are met and upheld. We invite all qualified applicants to apply and help the Bureau of Property Management continue to serve our landlords leasing agents and partner agencies across the State of Illinois.

• Subject to administrative approval of the Bureau of Property Management (BoPM) Transactions & Property Division Manager serves as the Transactions & Property Assistant Division Manager which includes Procurement and Space Management.
• Assists the BoPM Transactions & Property Division Manager with the management of tracking approvals for the Lease Production Process.
• Implements the day-to-day and long-term strategies of the Transactions and Leasing Department.
• Assists the BoPM Transactions & Property Division Manager in the development and implementation of all policies procedures and guidelines for the State Transactions Management System.
• Provides oversight on data input policies and procedures related to the electronic procurement system.
• Serves as full line supervisor.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge skill and mental development equivalent to four (4) years of college with coursework in General Administration Business Marketing Property Management Real Estate Procurement or Database Management.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience with Property Transactions such as real estate leasing legal procurement and/or space planning.
• Requires three (3) years of experience supervising a team of professional staff.

• Prefers three (3) years of professional experience gaining knowledge of generally accepted real estate principles practices and procedures including terms and conditions applicable to lease agreements.
• Prefers three (3) years of supervisory experience of professional staff which including in office and hybrid employees.
• Prefers three (3) years of professional experience developing strategies around meeting critical deadlines including management processes workloads and staff engagement.
• Prefers three (3) years of professional experience working in procurement or purchasing.
• Prefers three (3) years of professional experience developing and implementing policies and procedures.
• Prefers a bachelors degree or higher in real estate property management business administration or a related field.

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment and you may be requested or required/mandated to work overtime including scheduled unscheduled or last-minute overtime. This may require the ability to work evenings and weekends. This also requires the ability to work in a 24 hour on call capacity.
• Requires ability to travel in the performance of duties with overnight stays as appropriate. Requires a valid drivers license.
• Requires the ability to use agency technology/equipment (i.e. mobile phone laptop etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars conferences and trainings to stay current on methods tools ideologies or other industry related topics relevant to the job duties.
• Per Executive Order 2018-07 requires engagement with Business Enterprise (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Central Management Services (CMS) is the State of Illinois central operational support agency the team that keeps government running smoothly behind the scenes. We provide the essential services that enable more than 80 agencies boards and commissions to serve the people of Illinois effectively. As the backbone of state operations CMS delivers highquality reliable and forwardthinking services that help government programs work efficiently and meet the needs of residents statewide.

Our vision is to be the trusted partner dedicated to the success of the State of Illinois through service optimization and inclusion. Our mission is to be the accessible agency that delivers essential effective and efficient services to State agencies and the people of Illinois. Our core values are: Trusted Strategic Effective Innovative Responsive and Inclusive. Through strategic leadership CMS plays a vital role in strengthening the effectiveness of Illinois State government.

CMS provides a broad portfolio of statewide services through specialized bureaus such as: Administrative Hearings African Descent-Citizens Reparations Commission Statewide Benefits Communication and Information Diversity and Inclusion Fleet Administration Labor Relations Operational Excellence Statewide Personnel Property Management Strategic Sourcing Surplus Equipment Control.

CMS also operates internal service bureaus that support our agencys own effectiveness and efficiency including: Internal Audit Finance and Management Government Affairs Human Resources Legal Services Strategic Transformation.

Professionals who join CMS become part of a missiondriven organization committed to continuous improvement and public service excellence. CMS offers the opportunity to contribute to impactful statewide initiatives collaborate with skilled and talented colleagues shape strategic improvements across Illinois government and support the operational foundation that allows state agencies to better serve the residents of Illinois. CMS is a place for people who want to their work to matter; where innovation service and inclusion are at the heart of everything we do.

As a State of Illinois employee you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health life dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of s
  tate employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: Hours: 8:30am-5:00pm; Monday-Friday
Headquarter Location: 313 S 6th St Springfield Illinois 62701
Work County: Sangamon
Agency Contact:

Cara Reiser

Posting Group: Leadership & Management

Term Appointment:
Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Central Management Servicess discretion.

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.

If you have questions about how to apply please see the following resources:

State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid

Non-State employees: click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: