Training Record Administrator
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Monthly Salary:
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Job Summary
CAE is seeking an organized and detail-oriented Training Record Administrator
Administrative Tasks:
- Submit reports on training activities and follow up until completion
- Purchase training materials through various vendors for all training Oracle is a plus.
- Handle accounts receivable and ensure invoices are paid.
Coordination Tasks:
- Coordinates with training manager for all student and instructor pilots training requirements documentation and follow up for training related issues
- Book/Schedule classrooms and ensure they all properly set up
Compliance:
- Ensure that all instructors are filling the client records properly and according to the standards of the authoritywithin the electronicsystem (Talon ETA)
- Assistingstudents and Instructors during their IACRA application
Minimum Qualifications
- High School Diploma required; Associate degree preferred.
- Minimum of 1 year of administrative experience in a professional office environment.
- Strong customer service skills and experience.
- Proficiency in Microsoft Office applications including Excel (ability to create logical formulas).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Strong organizational and time management skills.
- High level of attention to detail.
Preferred Qualifications
- Experience using Oracle systems.
- Experience supporting training programs or aviation-related operations (e.g. instructor or student pilot coordination).
- Familiarity with Talon ETA or similar electronic training record systems.
- Familiarity with FAA systems such as IACRA.
Benefits
- Comprehensive medical dental vision and Employee Assistance Program (EAP) plans
- 401(k) and employee stock purchase programs with company match
- Generous paid time off including vacation and parental leave
- Company-paid life insurance AD&D short-term disability and caregiver support
- Voluntary benefits including legal coverage long-term care dependent life insurance pet insurance and FSA programs
- Additional programs supporting healthy work-life balance and personal and professional well-being
Physical Summary
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential is a nonexclusive list and may be updated at any time.
Occasionally ascends or descends ladders stairs scaffolding ramps and poles.
Occasionally moves in different positions in tight or confined spaces.
Constantly remains in a stationary position standing or sitting.
Occasionally moves about to accomplish tasks or travel.
Occasionally adjusts or moves objects up to 20 pounds.
Constantly performs repeating motions involving wrists hands and fingers.
E-Verify
As a Federal Contractor CAEis required toparticipatein the E-Verify Program to confirm eligibility to work in the United States. Ifyoudlike more information about your EEO rights as an applicant under the law please clickhereEEO is the Law poster.
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About CAE
At CAE our mission is clear: to help make the world a safer place. For nearly 80 years weve driven innovation in simulation training and mission readiness to support critical operations worldwide. By leveraging advanced technologies we empower our customers to operate smarter faster and more sustainably. Join a purpose-driven organization where bold ideas are encouraged collaboration drives progress and your growth fuels our shared success.
Position Type
RegularEqual Opportunity Employer
CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race color national origin age religion sex disability status protected veteran status or any other characteristic protected by federal state or local CAE everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment you need assistance to submit your application because of incompatible assistive technology or a disability please contact us at .
Data Privacy
As part of our process we may use AIsupported tools to help review applications with human decisionmaking at every step. CAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.
Required Experience:
Unclear Seniority
About Company
CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. With nearly 5,000 employees, CAE USA Inc. is the largest segment within CAE's Defense and Security business unit. The organization le ... View more
