Training Department Office Specialist

Training Department Office Specialist

FT / PT Status Full-Time
Salary $14.75 - $26.73 Hourly Wage
Remote Work / In-Office In-Office / On-Site

Recruiter Tiffany Wagner
Application Deadline 8/16/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Day-to-day responsibilities of this position:

• Provide support to the NEOCoordinator
• Periodic reception duties with CMTB clinics
• Maintaining shared schedules
• Prepares interview documents & panel members
• Facilitates/assists with NEO interviews
• Contacts applicants to schedule interviews follows up
• Facilitates/assists with fingerprinting and Livescan process
• Monitoring office supplies and placing orders each week
• Completes Environmental tasks each week
• Facilitate 3 fire drills per quarter
• Ensure employees are up to date with training
• Performing data entry and maintaining shared documents
• Prepares and/or processes documents; reviews documents for accuracy and completeness; reconciles discrepancies; makes needed adjustments; updates information and/or evaluates against policy; compares elements for consistency or logical relationships etc.
• Writes or drafts correspondence reports documents and/or other written materials.
• Maintains and/or creates files or record keeping systems. Sorts labels files and retrieves documents or other materials.
• Receives researches and responds to incoming questions or complaints; provides information explains policy and procedures and/or facilitates a resolution.

Qualifications

Minimum or day-one qualifications:

• Works independently and is able to use sound judgment
• Organized and has the ability to multi-task
• Professional responsible friendly
• Has general knowledge of office equipment

Preferred or trainable/on-the-job qualifications:

• Candidates who have advanced office skills
• Candidates who have advanced knowledge of office equipment

About the Role

Incumbents in this job exercise independent judgment in office specialties and perform complex production tasks requiring specialized office skills plus a comprehensive knowledge of pertinent rules regulations policies and procedures. Incumbent will serve as the focal point for advanced agency-specific assignment(s). Incumbents process a variety of agency documents by reviewing for accuracy and completeness updating information evaluating against policy comparing elements for consistency or logical relationship and otherwise taking action where such procedures may require independent judgment. Applies agency regulations policies and procedures. Originates correspondence documentation and other written communication; provides the public and others with information and assistance in completing forms and applications; locates and assembles records and information which may be complex or difficult to identify and which may require substantial research judgment and subject matter knowledge. Prepares and generates recurring reports involving automated processes and thorough subject matter understanding. Other tasks may include but are not limited to: performing basic accounting functions such as receiving and recording cash payments basic bookkeeping processing payroll accounts payable/receivable etc.; maintaining calendars schedules and coordinating appointments meetings training facilities and other activities; assists in the training of vendors and new employees; ensuring an adequate supply of materials by ordering receiving inspecting and storing equipment merchandise commodities materials and/or supplies.

Location
895 N 900 E
American Fork Utah 84003
United States
Background Check Required You must successfully pass a criminal history check.
Drug Test Required No
Schedule Code B - Competitive Career Service

Why You Should Join Our Team
In Utah we believe hard work is important but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation strong work ethics and mutual support.

The Agency
The mission of the Utah State Developmental Center is to serve as a statewide resource center for people with disabilities while promoting opportunity through choice and outcome based support. This will be accomplished by providing critical services support and resources for the intellectually disabled individuals that reside at our facility. For more information on USDC clickhere!

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories consistent with legal requirements. For accommodations please contact .

Required Experience:

IC