TrailKids Administrative Assistant

• On-site Childcare
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Wellness resources
• 401(k)
• Dental insurance
• Employee discounts

• The TrailKids Administrative Assistant provides vital support to the TrailKids Pastor and childrens ministry team. This role manages systems logistics and administrative processes that ensure kids parents and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate the Admin Assistant helps families connect volunteers thrive and the mission of Trail Kids move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.

• Provide direct administrative support to the TrailKids Pastor and childrens ministry teams
• Manage calendars communication and scheduling for TrailKids events and initiatives
• Assist with project management documentation and follow-up for team priorities
• Help ministry leads set yearly budgets give quarterly updates to TrailKids Pastor and evaluate spending needs and adjustments
• Order recurring supplies for large ministries

• Manage Planning Center color groups and other church database systems for TrailKids
• Ensure accuracy and integrity of family and volunteer data
• Track assimilation attendance and engagement to measure ministry effectiveness
• Create reports and dashboards to support decision-making and evaluate strategies

• Support TrailKids Connections Coordinator ensuring families are accepted and expected
• Manage TrailKids assimilation systems including new family follow-up and volunteer onboarding processes
• Track and evaluate engagement strategies that help move people from guests participants fully engaged
• Support TrailKids connection events retreats and milestone experiences with logistics and administrative coordination

• Build and manage volunteer admin teams as needed to support ministry processes
• Collaborate with staff and volunteers to ensure excellence in communication hospitality and follow-up

• Provide logistics and administrative coordination for TrailKids events
• Handle communication registration and follow-up
• Ensure smooth execution of recurring ministry programs

• Alignment with Preston Trails mission beliefs and values (About Us)
• Committed to our team values: Self-Leadership Positive Attitude Team Mindset Healthy Relationships High Performance
• Must complete our assessment here within 2 business days of applying to be considered further
• Strong organizational proactive and detail-oriented work style
• Critical thinking and problem-solving skills
• Proven project management and administrative experience
• Ability to learn and manage systems quickly and effectively
• Leader of leaders with a heart to recruit equip and empower volunteers
• Excellent judgment discretion and confidentiality
• Flexibility and ability to pivot as ministry needs change
• College degree preferred

• Category: Full-time
• Number of Hours: 40
• Ministerial Classification: Non-Ministerial
• Exempt/Non-Exempt: Non-Exempt
• Employee Class: Administrative
• Weekends Required: Yes
• Onsite Required: Yes
• Commissionable: No

Preston Trail Community Church